Board Coordinator/Office Manager

Jewish Heritage Fund; Louisville (KY); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Retirement after one year

PTO and holidays

Job summary

The Jewish Heritage Fund for Excellence (JHF) is seeking an efficient, highly organized individual to serve as our Board Coordinator/Office Manager. This person will act as the key link between staff and board members, managing the day-to-day operations of the office and handling all the logistics of board and committee meetings.

Reporting to the President/CEO, the role provides support to staff leadership and grantees, helps create a positive public image for JHF, and coordinates calendars,

Qualifications

• Bachelor’s degree or equivalent experience.
• Strong interpersonal skills with the ability to manage multiple projects, adapt to shifting priorities, and take initiative.
• Excellent technical support skills, including word processing, spreadsheet, database, and computer network administration.
• High standards regarding accuracy and attention to detail.
• Ability to communicate well and liaise with board, grantees, and vendors.
• Aptitude for organizing tasks, managing time, and prioritizing projects.
• Outstanding judgment, initiative, and drive.

Responsibilities

• Coordinate day-to-day operations of the office and support to leadership, calendars, travel.
• Coordinate office functions including vendor contracts, invoicing, and scheduling.
• Develop and implement administrative workflows; monitor quality control.
• Assist President/CEO with budgeting for office equipment and supplies; manage inventory.
• Maintain filing systems and general office duties.
• Coordinate site visits, events, and special projects.
• Prepare correspondence and meeting reminders for the CEO and staff leadership.
• Support board and committee meetings: materials, minutes, and presentations.

Skills

Interpersonal skills

Project management

Prioritization

Discretion

Communication

Organization

Time management

Judgment

Education

Bachelor's degree or equivalent experience

Tools

Word processing

Spreadsheet

Database

Computer network administration

Job description

The Jewish Heritage Fund for Excellence (JHF) is seeking an efficient, highly organized individual to serve as our Board Coordinator/Office Manager. This person will act as the key link between staff and board members, managing the day-to‑day operations of the office and handling all the logistics of all board and committee meetings. This is a unique opportunity to meaningfully contribute to a collaborative, thoughtful, and community‑responsive foundation.

About the Role

This position serves as the office manager and board coordinator for the Jewish Heritage Fund for Excellence (JHF) and reports directly to the President/CEO. This individual ensures clear communication between the staff and board members and manages the logistics of all board and committee meetings. They provide support to internal audiences, including staff leadership and the board, as well as to external audiences, including grantees. This individual also helps create a strong, positive public image for JHF.

Key Responsibilities

Day-to‑Day Operations

• Coordinate the day‑to‑day operations of the JHF office and provide support to the JHF leadership team, including managing calendars and scheduling travel
• Coordinate office functions, including vendor contracts, invoice tracking and payment, and appointment scheduling.
• Create and adapt administrative office procedures as necessary; identify, develop, and implement administrative workflow processes; monitor procedures and ensure quality control.
• Assist President/CEO with budgeting for general office equipment and supplies; oversee inventory and approve purchase of office supplies.
• Define procedures and maintenance of non‑grants specific filing systems and general office duties.
• Coordinate site visits, convenings, event planning, and other special projects
• Compose and send general correspondence on behalf of the CEO and other staff leadership. This may include meeting reminders, updates, and educational materials.
• Other duties as assigned.

Board Governance Responsibilities

• Coordinate board and committee meetings, including scheduling, preparing meeting materials, and taking meeting minutes. This may include preparing and/or editing presentations, memos, and reports.
• Maintain organized files, both digital and paper.
• Help with board education, development, orientation, recruitment, and retention.
• Coordinate educational programs and materials for board members
• Serve as staff to all board‑level committees and task forces as appropriate.

Qualifications

• Bachelor’s degree or equivalent experience
• Strong interpersonal skills with the ability to manage multiple projects, adapt to shifting priorities, and take initiative
• Excels at working with a diverse population and handling confidential matters with discretionExcellent technical support skills, including word processing, spreadsheet, database, and computer network administration
• High standards regarding accuracy and attention to detail.
• Ability to use experience and good judgment to make appropriate decisions.
• Ability to communicate well, act effectively as liaison with board, grantees, and vendors.
• Aptitude for organizing tasks, managing time, and prioritizing projects.
• Outstanding judgment, initiative, and drive.

The expected salary for this position is $65,000. The position also offers a generous benefits package, including health insurance, retirement after one year of service, and a PTO and holiday package.

About the Jewish Heritage Fund (JHF)

The Jewish Heritage Fund is a grantmaking organization dedicated to improving the health of the Greater Louisville community, advancing world‑class medical research, and fostering a strong, vibrant Jewish community. Since its founding, JHF has invested millions in nonprofits and partnerships that align with this vision and drive lasting impact across the region.

Equal Opportunity Employment Statement

It is the policy of JHF to provide equal opportunity in employment to all employees and applicants for employment. No person will be discriminated against in employment or promotion because of race, religion, color, sex, age, national origin, disability, sexual orientation, military status, or any other characteristic protected by applicable federal or state law.