Board Coordinator/Office Manager

The Little Light House Central Kentucky, Inc.; Louisville (KY); On-site; USD 42,000 - 62,000; Full time

Job summary

Jewish Heritage Fund for Excellence (JHF) seeks an efficient, highly organized Board Coordinator/Office Manager to serve as the key link between staff and board members, managing daily office operations and all board/committee meeting logistics.

The role provides support to leadership and external audiences, including grantees, and helps create a positive public image for JHF. Reports to the President/CEO and partners across teams.

Qualifications

• Bachelor's degree or equivalent experience.
• Strong interpersonal skills with the ability to manage multiple projects, adapt to shifting priorities, and take initiative.
• Excels at working with a diverse population and handling confidential matters with discretion.
• Excellent technical support skills, including word processing, spreadsheet, database, and computer network administration.
• High standards regarding accuracy and attention to detail.
• Ability to use experience and good judgment to make appropriate decisions.
• Excellent troubleshooting skills.
• Ability to communicate well, act effectively as liaison with board, grantees, and vendors.
• Aptitude for organizing tasks, managing time, and prioritizing projects.
• Outstanding judgment, initiative, and drive.

Responsibilities

• Coordinate the day-to-day operations of the JHF office and provide support to the JHF leadership team, including managing calendars and scheduling travel.
• Coordinate office functions, including vendor contracts, invoice tracking and payment, and appointment scheduling.
• Create and adapt administrative office procedures as necessary; identify, develop, and implement administrative workflow processes; monitor procedures and ensure quality control.
• Assist President/CEO with budgeting for general office equipment and supplies; oversee inventory and approve purchase of office supplies.
• Define procedures and maintenance of non-grant-specific filing systems and general office duties.
• Coordinate site visits, convenings, event planning, and other special projects
• Compose and send general correspondence on behalf of the CEO and other staff leadership. This may include meeting reminders, updates, and educational materials.
• Other duties as assigned.
• Coordinate board and committee meetings, including scheduling, preparing meeting materials, and taking meeting minutes.
• Maintain organized files, both digital and paper.
• Help with board education, development, orientation, recruitment, and retention.
• Coordinate educational programs and materials for board members
• Serve as staff to all board-level committees and task forces as appropriate.

Skills

Interpersonal skills

Multitasking

Discretion

Technical support

Attention to detail

Judgment

Board communication

Time management

Education

Bachelor's degree or equivalent experience

Tools

Word processing

Spreadsheets

Database

Network administration

Job description

The Jewish Heritage Fund for Excellence (JHF) is seeking an efficient, highly organized individual to serve as our Board Coordinator/Office Manager. This person will act as the key link between staff and board members, managing the day-to-day operations of the office and handling all the logistics of all board and committee meetings. This is a unique opportunity to meaningfully contribute to a collaborative, thoughtful, and community-responsive foundation.

About the Role

This position serves as the office manager and board coordinator for the Jewish Heritage Fund for Excellence (JHF) and reports directly to the President/CEO. This individual ensures clear communication between the staff and board members and manages the logistics of all board and committee meetings. They provide support to internal audiences, including staff leadership and the board, as well as to external audiences, including grantees. This individual also helps create a strong, positive public image for JHF.

Key Responsibilities

Day-to-Day Operations

• Coordinate the day-to-day operations of the JHF office and provide support to the JHF leadership team, including managing calendars and scheduling travel
• Coordinate office functions, including vendor contracts, invoice tracking and payment, and appointment scheduling.
• Create and adapt administrative office procedures as necessary; identify, develop, and implement administrative workflow processes; monitor procedures and ensure quality control.
• Assist President/CEO with budgeting for general office equipment and supplies; oversee inventory and approve purchase of office supplies.
• Define procedures and maintenance of non-grant-specific filing systems and general office duties.
• Coordinate site visits, convenings, event planning, and other special projects
• Compose and send general correspondence on behalf of the CEO and other staff leadership. This may include meeting reminders, updates, and educational materials.
• Other duties as assigned.

Board Governance Responsibilities

• Coordinate board and committee meetings, including scheduling, preparing meeting materials, and taking meeting minutes. This may include preparing and/or editing presentations, memos, and reports.
• Maintain organized files, both digital and paper.
• Help with board education, development, orientation, recruitment, and retention.
• Coordinate educational programs and materials for board members
• Serve as staff to all board-level committees and task forces as appropriate.

Qualifications

• Bachelor's degree or equivalent experience
• Strong interpersonal skills with the ability to manage multiple projects, adapt to shifting priorities, and take initiative
• Excels at working with a diverse population and handling confidential matters with discretion
• Excellent technical support skills, including word processing, spreadsheet, database, and computer network administration
• High standards regarding accuracy and attention to detail.
• Ability to use experience and good judgment to make appropriate decisions.
• Excellent troubleshooting skills.
• Ability to communicate well, act effectively as liaison with board, grantees, and vendors.
• Aptitude for organizing tasks, managing time, and prioritizing projects.
• Outstanding judgment, initiative, and drive.