Finance and Administration Manager (JFEW)

Jewish Foundation for Education of Women; New York (NY); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

403(b) with match

TransitCheks

Long-term disability

Life insurance

Paid holidays

Vacation

Job summary

Jewish Foundation for Education of Women in New York seeks a Finance and Administration Manager to lead day-to-day financial, HR, and IT operations while supporting grant programs and strategic initiatives.

Reporting to the Executive Director, you will manage annual budgets and forecasts, coordinate audits, oversee payroll and compliance, administer benefits, and serve as a liaison with banks, vendors, and the Board.

Qualifications

• BA degree and 3-5+ years in finance/operations/grants.
• Strong analytical skills with spreadsheets and presentations.
• Familiarity with 990s and annual audits.
• MS Office proficiency: Excel, Access, PowerPoint, Word.
• Excellent writing, copyediting, and communications.
• Strong organizational skills and ability to meet daily deadlines.
• Ability to handle sensitive information with diplomacy.

Responsibilities

• Prepare and monitor annual budgets and forecasts.
• Coordinate with external accounting firm for books and audits.
• Maintain relationships with banks and investment firms.
• Oversee payroll, filings, and HR reporting.
• Manage vendor relations, IT support, and office communications.
• Oversee grants database and ensure grant compliance.
• Coordinate Board meetings and prepare minutes.

Skills

Writing & copyediting

Communication skills

Organizational skills

Troubleshooting IT

Diplomacy

Deadline driven

Education

BA degree

Tools

Excel

Access

PowerPoint

Word

Job description

Finance and Administration Manager (JFEW)

ABOUT US

The Jewish Foundation for Education of Women (JFEW) is dedicated to helping women of all backgrounds attain a college degree and achieve economic mobility. We do this through strategic partnerships with public and private universities and community-based nonprofits to provide scholarships, peer networks, dedicated advising, and professional development opportunities. Learn more at jfew.org .

BACKGROUND

The Jewish Foundation for Education of Women (JFEW), a non-sectarian organization that provides needs-based college scholarships and other supports to women of all backgrounds, seeks candidates for the full-time position of Finance and Administration Manager. This is an outstanding opportunity for a mission-driven finance and operations professional to advance women’s higher education and join a highly collaborative, engaged and Scholar-centered office. The Manager is responsible for overseeing JFEW’s day-to-day financial, budgeting, human resources and IT functions, and other duties as needed. Reporting to the Executive Director, the Manager works in close collaboration with JFEW’s professional team and Board of Directors, and is also a key representative of the Foundation to grantees, philanthropic partners and JFEW Scholars (more than four hundred annually). JFEW has a staff of 3 full-time professionals and a Board of 18 directors.

RESPONSIBILITIES

Finance

• Prepare and monitor annual organizational and program budgets, forecasts and payment schedules
• Work with external accounting firm to ensure books are accurately maintained, and grant and vendor payments and contributions processed
• Maintain relationship with Foundation’s banks and investment firms
• Prepare materials for annual audit, in collaboration with external firm; ensure timely tax payments
• Maintain and oversee compliance with internal controls policies and procedures

Administration

• Respond to general Foundation phone and email inquiries
• Administer employee benefit programs and associated reporting for medical insurance, TransitCheks and 403(b) plan
• Process payroll; ensure quarterly and year-end filings
• Serve as point person for vendors, IT consultants, insurance brokers and building staff
• Draft and copyedit office communications and basic website updates
• Manage office and supplies

Grant Programs and Special Events

• Work with campus program partners to ensure fiscal compliance with agreements
• Oversee custom Microsoft Access database of JFEW grants, Scholars and Alumnae
• Plan logistical and catering details for meetings and special events

Board

• Organize, compile and coordinate Board mailings and e-blasts
• Schedule and coordinate quarterly Board meetings and various committee meetings; prepare minutes

QUALIFICATIONS

• BA degree and 3 - 5+ years of experience in a finance, operations and/or grants management role
• Experience working with and analyzing spreadsheets and preparing detailed presentations
• Familiarity with 990s and annual audit processes
• Skill with MS Office, especially Excel, Access, PowerPoint and Word
• Interest in improving organizational processes for greater efficiency
• Outstanding writing, copyediting and communications skills
• Excellent organizational skills and ability to meet daily deadlines
• Ease with troubleshooting basic information technology issues
• Diplomacy in handling sensitive information
• Dedication to issues central to JFEW’s mission, including women’s advancement, economic mobility and diversity in higher education

COMPENSATION AND BENEFITS

Competitive compensation based upon experience.This position comes with generous benefits, including health and dental insurance, 403(b) with match, TransitCheks, long-term disability and life insurance, paid holidays and vacation, and all legally required benefits.

HIRING POLICY

JFEW is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.