Birthday Party Assistant

92nd Street Y; New York (NY); Sur place; USD 32 000 - 36 000; Temps partiel

Avantages offerts par ce poste

Per diem compensation

Résumé du poste

92NY Birthday Party Assistant role at 92nd Street Y supports the Party Supervisor in responding to inquiries, scheduling, and booking parties, with emphasis on weekend venues and sign setup. You will maintain instructor contacts, manage party favors, and help run the booking flow.

Ideal candidates have HS Diploma, some Bachelor’s preferred, and proven event planning and administrative experience. Strong Word/Excel/Outlook/Salesforce/Traction Rec skills are expected.

Qualifications

• HS Diploma; Bachelor’s preferred.
• Event and/or birthday party planning experience.
• Administrative experience required.
• Strong verbal and written communication and presentation skills.
• Detail oriented with strong organizational abilities.

Responsabilités

• Respond to phone and email inquiries about birthday party offerings.
• Book parties and take payments via Traction Rec.
• Schedule and conduct party tours highlighting venue options.
• Maintain an organized, web-based party booking process.
• Manage party favors and instructor contact list.
• Prepare weekly memos for party instructors.
• Assist in setting up signs for weekend events.
• Coordinate with the Party Team for smooth operations.

Connaissances

Event planning

Administrative experience

Communication skills

Multitasking

Attention to detail

Organizational skills

Team communication

Formation

High school diploma

Bachelor's degree preferred

Outils

Microsoft Word

Excel

Outlook

Salesforce

Traction Rec

Description du poste

The Birthday Party Assistant is responsible for supporting the 92NY Party Supervisor in responding to all incoming email and phone party inquiries, setting up weekly party schedules and signs for the weekend, maintaining the party instructor coach contact list, managing the party favors, setting up weekly memos for the party instructors and help manage bookings and payments through Traction Rec.

• Manage and/or directly respond to all phone and email inquiries and direct potential customers through 92NY birthday party offerings
• Follow up on all patron email responses
• Book parties and take payments on our calendar and through our Traction Rec computer system
• Schedule and conduct birthday party tours - highlighting and explaining venue and facility options.
• Helping to maintain an organized, web-based party booking process for all birthday party venues and party rooms.
• HS Diploma; Bachelor’s preferred.
• Experience with professional event and/or birthday party planning.
• Administrative experience required.
• Knowledge, expertise and efficiency with explaining and selling birthday party packages.
• Strong proficiency in Microsoft Word, Excel, Outlook and Salesforce (training can be provided for Salesforce/Traction Rec system).
• Excellent verbal, written communication and presentation skills.
• Ability to multitask and be extremely detail oriented.
• Strong organizational skills with high volumes of data.
• Ability to communicate well and effectively with other members of the Party Team.

14.5 hours/week.

Per Diem Compensation Range

$23 - $26/hour

The actual compensation offered will be based on a number of factors including, but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.