Part-Time Birthday Party Coordinator & Booking Specialist

92nd Street Y; New York (NY); On-site; USD 32,000 - 36,000; Part time

Benefits offered by this job

Per diem compensation

Job summary

92NY Birthday Party Assistant role at 92nd Street Y supports the Party Supervisor in responding to inquiries, scheduling, and booking parties, with emphasis on weekend venues and sign setup. You will maintain instructor contacts, manage party favors, and help run the booking flow.

Ideal candidates have HS Diploma, some Bachelor’s preferred, and proven event planning and administrative experience. Strong Word/Excel/Outlook/Salesforce/Traction Rec skills are expected.

Qualifications

• HS Diploma; Bachelor’s preferred.
• Event and/or birthday party planning experience.
• Administrative experience required.
• Strong verbal and written communication and presentation skills.
• Detail oriented with strong organizational abilities.

Responsibilities

• Respond to phone and email inquiries about birthday party offerings.
• Book parties and take payments via Traction Rec.
• Schedule and conduct party tours highlighting venue options.
• Maintain an organized, web-based party booking process.
• Manage party favors and instructor contact list.
• Prepare weekly memos for party instructors.
• Assist in setting up signs for weekend events.
• Coordinate with the Party Team for smooth operations.

Skills

Event planning

Administrative experience

Communication skills

Multitasking

Attention to detail

Organizational skills

Team communication

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Word

Excel

Outlook

Salesforce

Traction Rec

Job description

92NY Birthday Party Assistant role at 92nd Street Y supports the Party Supervisor in responding to inquiries, scheduling, and booking parties, with emphasis on weekend venues and sign setup. You will maintain instructor contacts, manage party favors, and help run the booking flow.

Ideal candidates have HS Diploma, some Bachelor’s preferred, and proven event planning and administrative experience. Strong Word/Excel/Outlook/Salesforce/Traction Rec skills are expected.