Birth Registrar

Life in Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 36,000 - 54,000; Full time

Job summary

UPMC Magee-Women's Hospital is seeking a Birth Registrar for evening shifts to support the birth registry and related processes. The role alternates between clerical/data entry work and personal interactions with new parents to capture baby names for birth certificates.

Cross-training covers Outpatient Registration, Labor and Delivery, and the Emergency Department, with emphasis on strong customer service and legible handwriting for documentation.

Qualifications

• High School diploma or equivalent.
• Experience with PC-based applications and office equipment; typing skills.
• Two years in a medical/billing/customer service function preferred.
• Medical terminology and third-party health care coverage experience preferred.
• Excellent interpersonal, written and verbal communication skills required.
• Initiative to work with minimal supervision and handle pressure.
• Licensure, Certifications, and Clearances: UPMC Equal Opportunity Employer.

Responsibilities

• Complete Acknowledgement of Paternity form with mother.
• Operate and utilize all systems and office equipment efficiently.
• Generate and complete forms while obtaining consent to treatment and financial responsibility per HIPAA.
• Interview postpartum patients to verify and collect birth certificate data via DAVE.
• Enter Hepatitis B vaccine information into DAVE daily log.
• Correct vital statistics records and complete MA-112 form when applicable.
• Field billing and patient inquiries related to the birth registry process.

Skills

Customer service

Interpersonal skills

Typing

Written communication

Verbal communication

Attention to detail

Education

High School diploma

Tools

PC applications

DAVE system

Job description

Join our team at UPMC Magee-Women's Hospital as a Birth Registrar. This role will work evening shifts on varying weekdays, weekends, and holidays, from 3:00pm until 11:30pm.

The Birth Registrar functions under the general direction of department leadership in Patient Access. This role will spend half of the time completing clerical tasks and data entry for the birth registry, and the other half will be spent going into patient rooms to talk with new parents and obtain the name of the baby for birth certificate entry. The employee will also be cross-trained to support other areas, including Outpatient Registration, Labor and Delivery, and the Emergency Department.

The ideal candidate for this position will have strong customer service skills and clear, legible handwriting for filling out necessary documents and forms.

Responsibilities:

• Complete Acknowledgement of Paternity form with mother.
• Demonstrates the ability to operate and efficiently utilize all systems and office equipment.
• Generate and complete all applicable forms and necessary communications while obtaining signature for consent to treatment and financial responsibility following the Health Insurance Portability and Accountability Act (HIPAA) rules and regulations.
• Interview postpartum patients, verifying and collecting data necessary for completion of the birth certificate worksheet to enter via on line system DAVE while keeping within state-mandated guidelines.
• Enter Hepatitis B vaccine information into DAVE per daily Hepatitis B log.
• Perform all corrections for vital statistics.
• Complete MA-112 form with mother when applicable.
• Field billing and patient inquiries as related to the birth registry process. This includes walk-ins seeking information from their birth often for passports or birth certificates.
• Support and contribute to UPMC core values and guiding principles of Your Care, Our Commitment and abide by all UPMC departmental policies, procedures and goals in the process of performing all job responsibilities. Incorporates acts of dignity and respect in daily interactions.

Qualifications:

• Completion of High School graduate or equivalent.
• Experience with personal computer-based applications, other various office equipment and proficient typing skills.
• Two years experience in a medical/billing/fiscal or customer service function preferred.
• Medical terminology and third-party health care coverage experience preferred.
• Excellent interpersonal, written and verbal communication skills are required.
• Initiative to work productively with minimal supervision. Able to work well under pressure.
• Licensure, Certifications, and Clearances:
• UPMC is an Equal Opportunity Employer/Disability/Veteran