Biotech EA for Senior Leaders | Growth & Equity

Incendia Partners; Waltham (MA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Bonus

Equity

100% employer-paid benefits

Flexible PTO

Professional development

Job summary

Incendia Partners is seeking an experienced Executive Assistant to support senior leaders in a fast-paced biotech environment. You will manage complex calendars, coordinate travel across time zones, and prepare materials for leadership and board meetings.

The role requires strong organizational skills, discretion with confidential information, and the ability to collaborate with clinical development, regulatory, and cross-functional teams. Competitive compensation and equity are offered.

Qualifications

• 3+ years of Executive Assistant experience, ideally in biotech/pharma
• Experience supporting senior executives and C‑suite leaders in fast-paced environments
• Background supporting Medical, Clinical Development, Scientific, Regulatory, or R&D leadership
• Strong understanding of confidential and compliance-sensitive environments
• Excellent written and verbal communication skills
• Bachelor’s degree preferred

Responsibilities

• Provide high-level administrative support to multiple senior executives and leadership teams
• Own complex calendars, shifting priorities and meeting logistics across time zones
• Coordinate domestic and international travel with detailed itineraries and expenses
• Partner on leadership, board, clinical and medical meetings, and company events
• Prepare and polish presentations, reports, agendas, minutes and materials
• Coordinate logistics for conferences, abstracts, posters, booths and related activities
• Act as a key contact between executives and internal teams, vendors and external stakeholders
• Monitor action items and deadlines to keep priorities moving forward
• Support projects and administrative workflows across cross-functional initiatives
• Maintain confidential documents with sound judgment and discretion
• Identify opportunities to streamline processes and improve efficiency
• Collaborate with the broader administrative team on company-wide initiatives

Skills

Calendar management

Executive support

Travel coordination

Stakeholder management

Communications

Education

Bachelor's degree preferred

Tools

MS Office / Google Workspace

Job description

Incendia Partners is seeking an experienced Executive Assistant to support senior leaders in a fast-paced biotech environment. You will manage complex calendars, coordinate travel across time zones, and prepare materials for leadership and board meetings.

The role requires strong organizational skills, discretion with confidential information, and the ability to collaborate with clinical development, regulatory, and cross-functional teams. Competitive compensation and equity are offered.