Biotech Administrative Manager — Lead Support & Operations

Vylor Inc.; Des Moines (IA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health benefits for you and yourfamily

Four weeks of paid time off

Well-being pay

Paid holidays

Excellent parental leave (16 weeks)

Tuition reimbursement

Retirement savings plan

Job summary

Vylor Inc. in Johnston, Iowa, is seeking an Administrative Manager who will provide executive support to the Vice President of Biotechnology, lead a team of Administrative Coordinators, and help the leadership team execute priorities, meetings, events, and department-wide processes.

The role requires sound judgment, discretion, organization, collaboration, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum four years of administrative or related experience.
• Experience providing executive-level administrative support.
• Experience leading an administrative team.
• Demonstrated discretion and confidentiality.
• Strong interpersonal and collaboration skills.
• Excellent organization and time management.
• Excellent written and verbal communication.
• Ability to plan, delegate, and manage large projects.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint; willingness to learn company apps and AI tools.

Responsibilities

• Provide proactive executive support to the VP of Biotechnology, including calendar management, travel coordination, expense reports, budgets, and invoices.
• Lead Administrative Coordinators, including workload planning, coaching, and performance management.
• Plan and execute department-level projects, events, and meetings.
• Support HR processes such as position management, hiring, onboarding, and time entry.
• Design and maintain administrative workflows, reports, files, and document management.
• Coordinate leadership meetings, agendas, minutes, and materials.
• Prepare and proofread correspondence, spreadsheets, presentations, and reports.
• Research issues, evaluate options, and recommend solutions.
• Lead or support cross-functional company functions and committees.
• Perform other duties as assigned.

Skills

Executive support

Team leadership

Discretion & confidentiality

Organization & time management

Communication skills

Problem solving

Planning & delegation

Microsoft Office suite

AI productivity tools

Education

Bachelor's degree or equivalent

Tools

Workday

Concur

SAP

Job description

Vylor Inc. in Johnston, Iowa, is seeking an Administrative Manager who will provide executive support to the Vice President of Biotechnology, lead a team of Administrative Coordinators, and help the leadership team execute priorities, meetings, events, and department-wide processes.

The role requires sound judgment, discretion, organization, collaboration, and the ability to manage multiple priorities in a fast-paced environment.