Biomedical Research Operations Coordinator

The Lundquist Institute; Torrance (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center is seeking an administrative professional to coordinate day-to-day workflows across divisions, support recruitment and onboarding, and maintain accurate records.

You will serve as a central contact, manage scheduling, travel, meetings, and communications, and ensure confidentiality while supporting division leadership and staff in a fast-paced biomed environment.

Qualifications

• Three to four years in administrative field.
• Ability to work independently when required.
• Ability to work with diverse personalities.
• Ability to interact in an appropriate and professional manner.
• Demonstrated cooperative behavior and positive problem solving and conflict resolution skills.

Responsibilities

• Coordinate day-to-day administrative workflows for the Divisions of Infectious Diseases and Molecular Medicine under the direction of the Division Chiefs.
• Coordinate activities and follow up on assignments involving administrative support personnel as delegated by division leadership.
• Maintain clear escalation pathways, workflow documentation, and continuity of administrative operations.
• Serve as a central administrative contact for faculty, staff, trainees, and institutional offices.
• Route requests to the appropriate resource and follow up on unresolved matters.
• Prepare and distribute divisional announcements, reminders, operational notices, and other communications as directed.
• Coordinate recurring divisional research seminars, faculty meetings, candidate visits, and other meetings or events involving the divisions.
• Coordinate administrative steps associated with recruitment, hiring, onboarding, personnel changes, and offboarding in partnership with Human Resources and division leadership.

Skills

Admin experience

Independence

Interpersonal skills

Professional demeanor

Conflict resolution

Education

Bachelor's degree

Job description

The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center is seeking an administrative professional to coordinate day-to-day workflows across divisions, support recruitment and onboarding, and maintain accurate records.

You will serve as a central contact, manage scheduling, travel, meetings, and communications, and ensure confidentiality while supporting division leadership and staff in a fast-paced biomed environment.