Biomedical Admin Coordinator | Events, HR, and Operations

Lundquist Institute For Biomedical Innovation At Harbor-ucla; Torrance (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

The Lundquist Institute For Biomedical Innovation At Harbor-UCLA is seeking an experienced administrative coordinator in Torrance, CA. You will manage day-to-day administrative workflows, schedule meetings, and coordinate travel and events to support divisions of Infectious Diseases and Molecular Medicine.

Ideal candidates have 3–4 years in an administrative role, can work independently, handle multiple deadlines, and communicate professionally with diverse teams.

Qualifications

• Three to four years in administrative field.
• Ability to work independently when required.
• Ability to work with diverse personalities.
• Professional and team-oriented demeanor.
• Able to handle pressure and meet deadlines.
• Cooperative behavior and problem solving skills.

Responsibilities

• Coordinate day-to-day administrative workflows for divisions.
• Coordinate activities and follow up on assignments with support staff.
• Maintain escalation pathways and workflow documentation.
• Serve as central administrative contact for faculty, staff, trainees, and offices; route requests and follow up.
• Prepare divisional announcements, reminders, and notices; manage meetings and travel logistics.
• Provide on-site and virtual event support, including room reservations and AV readiness.
• Coordinate recruitment, onboarding, and offboarding with HR and division leadership.
• Review timecards and leave requests; act as timekeeper for assigned personnel.

Skills

Administrative support

Timekeeping

Recruitment coordination

Event logistics

Office communications

Education

Bachelor's degree

Tools

Office software

Job description

The Lundquist Institute For Biomedical Innovation At Harbor-UCLA is seeking an experienced administrative coordinator in Torrance, CA. You will manage day-to-day administrative workflows, schedule meetings, and coordinate travel and events to support divisions of Infectious Diseases and Molecular Medicine.

Ideal candidates have 3–4 years in an administrative role, can work independently, handle multiple deadlines, and communicate professionally with diverse teams.