Biology Dept Administrative Assistant — Scheduling & Records

Lamar-University; Beaumont (TX); On-site; USD 34,000 - 50,000; Full time

Benefits offered by this job

Health, dental & vision insurance

Life insurance

State retirement plans

Tuition covered for employee and/or-de

Paid time off

Job summary

Lamar University is seeking an Administrative Assistant to the Department Chair to provide comprehensive administrative, academic, financial, and personnel support for the department. The role includes coordinating daily operations, maintaining records, supporting scheduling, budget tracking, and purchasing, and serving as the main contact for faculty, staff, students, and external stakeholders.

The successful candidate will demonstrate strong organizational and interpersonal skills, attention

Qualifications

• High School Diploma or GED.
• Minimum of three years of administrative support.
• Experience coordinating meetings, special events, including scheduling and logistics.
• Experience preparing correspondence, reports, presentations and other professional documents.

Responsibilities

• Manage the daily administrative operations of the department, including calendar, meetings, and correspondence.
• Support academic scheduling, classroom assignments, Degree Works, advising-related processes, budget tracking, and purchasing.
• Coordinate departmental events and activities, and provide records management and reporting support.
• Serve as primary point of contact for faculty, staff, students, and external stakeholders.
• Monitor office supplies and ensure efficient operation.

Skills

Strong organizational skills

Strong interpersonal skills

Attention to detail

Ability to prioritize responsibilities

Adapt to changing demands

Discretion/maintain confidentiality

Education

High School Diploma or GED

Associate’s or higher degree

Tools

Banner

Degree Works

Microsoft Office

University information systems

Job description

Lamar University is seeking an Administrative Assistant to the Department Chair to provide comprehensive administrative, academic, financial, and personnel support for the department. The role includes coordinating daily operations, maintaining records, supporting scheduling, budget tracking, and purchasing, and serving as the main contact for faculty, staff, students, and external stakeholders.

The successful candidate will demonstrate strong organizational and interpersonal skills, attention