Billling Coordinator

Tri Star Sports & Entertainment; Nashville (TN); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

Bonuses

Competitive benefits

Job summary

Tri Star Sports & Entertainment Group is seeking a highly organized Billing Specialist to create and issue monthly invoices, generate time and billing reports, and maintain client records. The role requires attention to detail and strong collaboration with internal teams to optimize billing processes.

The ideal candidate will have 3–5+ years in invoicing or billing, proficiency in Excel/QuickBooks, and experience with Karbon or similar software.

Qualifications

• 3–5+ years invoicing and billing experience, preferably for lawyers or accounting firms.
• Experience with Excel, QuickBooks and Microsoft Office.
• Experience using Karbon or similar billing software.
• Extremely detail-oriented with ability to produce accurate, timely reports.
• Ability to reliably commute to the Tri Star office.

Responsibilities

• Create and issue monthly invoices to internal teams for processing and payment.
• Produce monthly time and billing reports to be reviewed before invoices are created.
• Update time and billing entries and invoices as requested by client teams.
• Monitor transactions & accounts to ensure payments are current and processed efficiently.
• Partner with internal teams to streamline billing practices and the time entry process.
• Process credit memos/write up/write down to reflect correct account balances in billing system.
• Update and maintain client records in billing system to ensure accuracy of monthly invoices.
• Review commission statements and process client invoices appropriately.
• Develop and support multiple databases with inputs from various key systems including: Karbon, QuickBooks, Excel and other databases.

Skills

Effective communication

Advanced Excel

Organizational skills

Analytical thinking

Attention to detail

Education

Experience with invoicing or billing systems

Tools

Excel

QuickBooks

Karbon

Job description

Tri Star Sports and Entertainment Group is a renowned business management firm serving high net-worth clients in the sports and entertainment industry. Tri Star provides comprehensive financial and advisory services including accounting, tax, tour management and wealth preservation strategy. We foster a culture of professionals who are committed to super serving our clients and their trusted advisors. Tri Star seeks to employ innovative methods to provide the highest level of accounting and business management services. We create a financial foundation and path to sustain growth and stability which allows our clients to focus on their fullest professional and personal goals.

Position Summary

This position requires a highly organized individual who possesses strong initiative and has the ability to complete multiple projects in a deadline driven environment. This individual must be able to communicate effectively and understands the need to work in an integrated manner with other members of the department in furtherance of goals, objectives, and knowledge.

• Create and issue monthly invoices to internal teams for processing and payment.
• Produce monthly time and billing reports to be reviewed before invoices are created.
• Update time and billing entries and invoices as requested by client teams.
• Monitor transactions & accounts to ensure payments are current and processed efficiently.
• Partner with internal teams to streamline billing practices and the time entry process.
• Process credit memos/write up/write down to reflect correct account balances in billing system.
• Update and maintain client records in billing system to ensure accuracy of monthly invoices.
• Review commission statements and process client invoices appropriately.
• Develop and support multiple databases with inputs from various key systems including: Karbon, QuickBooks, Excel and other databases.
• Assist in reviewing the time data for accuracy and further processing of client billings.
• Maintain strict level of confidentiality.
• Perform other duties as assigned.

Specific Job Knowledge, Skills, and Abilities

• Strong written and verbal communication skills with the ability to interact across the organization.
• Strong work ethic with a positive attitude & a fit with the company’s culture & values. Advanced Microsoft Excel skills (advanced formulas, Pivot Tables, Power Pivot).
• Identify, drive, and implement change opportunities and initiatives.
• Excellent Organizational skills with a demonstrated ability to create, plan and successfully execute projects; the ability to meet multiple deadlines in a fast-paced environment.
• Ability to juggle multiple, high-priority projects, with keen attention to detail.
• Superior analytical and writing skills and ability, together with strong business and financial acumen.
• Results-oriented, strategic critical thinker, and planner.
• Analytical forethought when self-managing and prioritizing deliverables.
• Keen ability to assess resources internally and externally, and to mobilize.

Qualifications

• Ability to reliably commute and report to the Tri Star office.
• 3-5+ years relevant experience in invoicing and billing, required; preference will be given to candidates who have experience overseeing the billing process for attorneys or accounting firms.
• Experience with Excel, QuickBooks and Microsoft Office, preferred.
• Experience using Karbon, or similar billing software.
• Proven track record of outstanding performance in a previous job.
• Extremely detail-oriented to create accurate and timely reports.

Tri Star Core Values

• PERFORMANCE: We provide clients with excellent reporting and service
• HONEST & INTEGRITY:We are transparent and accountable, always being truthful to staff and clients
• TEAMWORK:We actively participate in group discussions, tasks, and projects
• COMMITMENT:We are dedicated to our roles within Tri Star, the core values of the firm and the clients
• TECHNOLOGY:We seek to capitalize on innovative technologies and contribute to positive change in the firm

This job description is not intended to be a comprehensive list of all requirements of this position.

The salary offered to an applicant will be based on individual qualifications, skills, experience and education. The pay range is subject to change at any time based on various internal and external factors. This position is also eligible for performance-based bonuses and competitive benefits.