Accounts Payable Specialist

Tri Star Sports & Entertainment; West Hollywood (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Tri Star Sports and Entertainment Group in West Hollywood seeks a detail-oriented accounting professional to manage payables, reconciliations, and expense tracking while supporting high net-worth client accounts.

You will process invoices, maintain ledgers, prepare 1099s and payroll templates, and collaborate with internal teams and external advisors to ensure accuracy and timely reporting.

Experience with Bill.com, QuickBooks and Excel preferred; a bachelor’s in accounting is a plus.

Qualifications

• Solution-oriented mindset with strong analytical skills and ability to review financial data independently.
• Strong written and verbal communication skills across the organization.
• Extremely detail-oriented to create accurate and timely reports.
• Strong work ethic with a positive attitude aligned with company culture and values.

Responsibilities

• Follow company policy to complete payments and controls expenses by processing invoices.
• Reconcile vendor invoices and expenses, preparing checks.
• Maintain full cycle documentation for revolving credit debt and recordkeeping.
• Prepare budget templates and 1099s.

Skills

Organizational skills

Written and verbal communication

Detail-oriented

Team collaboration

Education

Bachelor’s degree in accounting, finance, or related field

Experience with a plus

Tools

Bill.com

QuickBooks

Excel

Job description

Tri Star Sports and Entertainment Group is a renowned business management firm serving high net-worth clients in the sports and entertainment industry. Tri Star provides comprehensive financial and advisory services including accounting, tax, tour management and wealth preservation strategy. We foster a culture of professionals who are committed to super serving our clients and their trusted advisors. Tri Star seeks to employ innovative methods to provide the highest level of accounting and business management services. We create a financial foundation and path to sustain growth and stability which allows our clients to focus on their fullest professional and personal goals.

Position Summary

This position requires a highly organized individual who possesses strong initiative and has the ability to complete multiple projects in a deadline driven environment. This individual must be able to communicate effectively and understands the need to work in an integrated manner with other members of the department in furtherance of goals, objectives, and knowledge.

• Follow company policy to complete payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Reconciles processed work by verifying entries and comparing system reports.
• Records expenses to accounts and cost centers by analyzing invoice/expense reports.
• Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling, and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Reconcile vendor invoices and expenses, preparing checks.
• Maintain full cycle documentation for revolving credit debt by recording entry of credit cards, attaching receipts, and maintaining thorough and accurate records.
• Create classes needed to track projects and bill backs. Review expenses and prepare support for bill back invoice.
• Prepare bill pay reports, reconcile unpaid bills, and route to internal teams for review.
• Proactively alert management of issues such as missing invoices.
• Prepare budget templates.
• Prepare 1099’s.
• Prepare Shareholder Payroll templates.
• Support the onboarding and transition of high net-worth client accounts, including account setups, financial data organization, and coordination with internal departments and external advisors.
• Maintain client books and records by recording transactions, posting journal entries, and ensuring accurate accounting treatment of financial activity.
• Prepare general ledger reconciliations and supporting schedules; investigate and resolve reconciliations.
• Assist with financial review and research projects by analyzing historical transactions, tracing account activity, and compiling documentation to support management inquiries, audits, and special projects as assigned.
• Accomplish accounting and organization mission by completing related results as needed.
• Stay up to date on company policy and procedure.

Specific Job Knowledge, Skills, and Abilities

• Solution-oriented mindset with strong critical and analytical skills; able to review financial data, apply professional judgement based on historical activity, and resolve routine matters independently while escalating complex issues as needed.
• Strong written and verbal communication skills with the ability to interact across the organization.
• Extremely detail-oriented to create accurate and timely reports.
• Strong work ethic with a positive attitude & a fit with the company’s culture & values.

Qualifications

• Ability to reliably commute and report to the Tri Star office.
• Bachelor’s degree in accounting, finance, or related field a plus.
• Experience using Bill.com, QuickBooks and Excel, highly preferred.
• Previous experience maintaining books and records, preparing journal entries, reconciling general ledger accounts, and accounts payable experience required.

Tri Star Core Values

PERFORMANCE: We provide clients with excellent reporting and service

HONEST & INTEGRITY: We are transparent and accountable, always being truthful to staff and clients

TEAMWORK: We actively participate in group discussions, tasks, and projects

COMMITMENT: We are dedicated to our roles within Tri Star, the core values of the firm and the clients

TECHNOLOGY: We seek to capitalize on innovative technologies and contribute to positive change in the firm

This job description is not intended to be a comprehensive list of all requirements of this position.

The salary offered to an applicant will be based on individual qualifications, skills, experience and education. The pay range is subject to change at any time based on various internal and external factors. This position is also eligible for performance-based bonuses and competitive benefits.