Billing Support Specialist

Valeria Aguerri; United States; On-site; USD 45,000 - 65,000; Full time

Job summary

Zohorecruit is seeking a Billing Support Specialist to own the member-facing payment recovery, billing support, and subscription management for a global executive professional community. In this remote role, you will handle payment retries, analyze decline codes, process refunds, and collaborate with Finance to resolve issues, delivering high-touch service to members while improving recovery metrics.

Requirements include 2+ years in billing or related roles, hands-on experience with Chargebee

Qualifications

• 2+ years in a billing support, accounts receivable, payment operations, or customer support role with direct billing ownership.
• Experience in a subscription business preferred.
• Hands-on experience with Chargebee and Stripe.
• Comfortable using HubSpot or similar CRMs for outreach sequencing.
• Ability to read and act on payment decline codes.
• Excellent written communication in English.

Responsibilities

• Payment Recovery Pipeline: Own the full payment recovery process by monitoring dunning queues, managing member outreach via HubSpot and Slack, and driving payment resolution.
• Decline Code Analysis: Interpret Stripe and Chargebee decline codes to determine the right recovery action at each stage.
• Subscription Management: Manage payment retries and card updates directly in Chargebee and Stripe, keeping payment records clean and accurate.
• Inbound Billing Support: Handle inbound billing tickets end-to-end, including refunds, incorrect charges, access questions, and payment method updates.
• Disputes & Refunds: Process refunds and manage chargeback responses within policy, escalating to Finance when necessary.
• Reporting & Optimization: Track and report on saved members, failed recoveries, and recurring failure patterns to improve recovery rates.
• Cross-Functional Collaboration: Work with Finance and Member Support to surface systemic billing issues and build documentation.

Skills

Attention to detail

Data hygiene

Independent work

Escalation when needed

English communication

Tools

Chargebee

Stripe

HubSpot

Job description

Our client operates a high-growth global community for executive professionals, serving thousands of members worldwide with industry-leading retention and profitability. Generating over $10M ARR, the brand is synonymous with excellence in leadership development. A critical focus for their next chapter is ensuring every member realizes value early, stays deeply engaged, and chooses to renew

About the Role

We are looking for a Billing Support Specialist to own the member-facing side of payment recovery, billing support, and subscription management.

This role exists because billing issues—failed payments, declined cards, refund requests, disputes, and access questions, are some of the most time-sensitive moments in a member's experience. You will sit inside Member Support and resolve billing issues end-to-end for members with white-glove service. This is a customer-facing role that has a meaningful and measurable impact on both the customer experience and the health of the business.

Requirements

What You’ll Do

Payment Recovery Pipeline: Own the full payment recovery process by monitoring dunning queues, managing member outreach via HubSpot and Slack, and driving payment resolution .

Decline Code Analysis: Interpret Stripe and Chargebee decline codes (understanding soft vs. hard declines) to determine the right recovery action at each stage .

Subscription Management: Manage payment retries and card updates directly in Chargebee and Stripe, keeping payment records clean and accurate .

Inbound Billing Support: Handle inbound billing tickets end-to-end, including refunds, incorrect charges, access questions, and payment method updates .

Disputes & Refunds: Process refunds and manage chargeback responses within policy, using proactive judgment to escalate to Finance when necessary .

Reporting & Optimization: Track and report on saved members, failed recoveries, and recurring failure patterns to continuously improve recovery rates .

Cross-Functional Collaboration: Work with Finance and Member Support to surface systemic billing issues and build documentation so tier-one billing questions can be handled independently over time .

Skills: High attention to detail, strong data hygiene instincts, and the ability to operate independently in a fast-paced environment while knowing when to escalate issues .

Candidate Requirements

Experience: 2+ years in a billing support, accounts receivable, payment operations, or customer support role with direct billing ownership . Prior experience in a subscription business is preferred .

Tool Proficiency: Hands-on operational experience with Chargebee and Stripe (or comparable subscription billing platforms) . Comfortable using HubSpot or similar CRMs for outreach sequencing .

Technical Understanding: Ability to read and act on payment decline codes, knowing when to retry a card versus when to request a new payment method .

Communication: Excellent written communication skills in English with the finesse to interact with executive and C-suite level members warmly and clearly .

Skills: High attention to detail, strong data hygiene instincts, and the ability to operate independently in a fast-paced environment while knowing when to escalate issues .

100% Remote Work: Work from anywhere in Latin America.