Billing Supervisor

American Shipping Company; Schaumburg (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

A logistics firm in Schaumburg, Illinois, is seeking a Billing Supervisor to oversee all billing functions within its Operations group. The ideal candidate will ensure accuracy and timeliness of invoicing, serve as a liaison across departments, and manage the billing team efficiently. Key qualifications include proven billing experience and strong skills in AR processes. This full-time position requires excellent organizational and analytical skills to streamline billing activities and improve efficiency in financial operations.

Qualifications

• Proven experience in billing, invoicing, or operations-based financial processes.
• Strong understanding of Accounts Receivable processes and billing controls.
• Prior supervisory or lead experience preferred.

Responsibilities

• Oversee and coordinate all billing functions within the Operations group.
• Ensure accuracy, consistency, and timeliness of invoicing across all locations.
• Serve as a liaison between Operations, Accounting, Sales, Collections, and IT.

Skills

Billing experience

AR processes knowledge

Strong organizational skills

Analytical problem-solving

Cross-functional communication

Experience with EDI systems

Job description

American Shipping Company, a division of The American Companies, has provided high-quality and cost-effective logistics services for over 125 years since its founding in 1899. As a Nationally Permitted U.S. Customs Broker and Export Freight Forwarder, the company specializes in efficient customs clearance and cargo export through advanced systems and compliance programs. With expertise in areas such as Customs Brokerage, Freight Forwarding, Logistics, Trucking, and Warehousing, the company offers comprehensive solutions to streamline product and information flow. Known for its focus on compliance and service excellence, American Shipping Company is dedicated to creating innovative and customized logistics solutions that meet and exceed customer expectations.

Billing Supervisor – Operations

Position Overview

The Billing Supervisor is responsible for overseeing and coordinating all billing functions within the Operations group in all of our offices. This role provides day-to-day leadership to the billing team, ensures accuracy, consistency, and timeliness of invoicing across all locations, and serves as a key liaison between Operations, Accounting, Sales, Collections, and IT. The position requires strong operational oversight, accountability, and a clear understanding of how billing activities impact financial reporting.

Reporting Structure

• Works closely with: Senior Controller, Accounting, Sales, Collections, and IT

Key Responsibilities

Billing Operations & Team Oversight

• Supervise and support the billing team, including managing PTO scheduling and coverage.
• Provide guidance to billers on complex or non-standard billing scenarios.
• Assign and oversee special projects related to billing accuracy, process improvement, and customer accommodations.
• Run, review, analyze, and manage weekly ENB billing reports across all locations.
• Ensure timely and accurate posting of all AR invoices.
• Prepare credit notes and billing adjustments as first-line support for the billing team, in close coordination with Accounting.
• Maintain customer billing matrices, including broad-based updates such as processing fee increases, tariff mitigation, and management fees.

Cross-Functional Coordination

• Serve as the primary billing liaison with Accounting, Collections, Sales, and Operations to resolve customer inquiries and discrepancies.
• Partner with the VP/Director of Operations and Sales to create, update, and maintain billing-related Standard Operating Procedures (SOPs).
• Collaborate with Accounting and Operations to develop and implement procedures that improve billing efficiency, data sharing, and customer experience.

Systems & EDI Oversight

• Oversee Sharp-related billing processes, including:
  • Accountability for Sharp 810 EDI error reporting and correction.
  • Managing files missing required documentation and coordinating temporary documentation when necessary.
  • Reviewing EDI invoice activity to ensure accurate data transmission and partnering with IT to resolve discrepancies.
  • Work closely with the Senior Controller to gain a comprehensive understanding of how billing and expense activity within Operations feeds into Accounting and the month-end close.
  • Ensure billing controls are followed and maintained in accordance with established accounting practices.

Customer Communication

• Manage mass customer communications related to billing policies and global changes, including:
  • Interest charges and payment timing.
  • New or revised file processing fees.
  • Other billing-related updates.

Additional / Future Responsibilities

• Assume ownership of DUTY ACH processing, as appropriate, or serve as backup for the NJ Supervisor.
• Over time, learn to review, analyze, and manage DUTY billing adjustments.

Qualifications & Skills

• Proven experience in billing, invoicing, or operations-based financial processes.
• Prior supervisory or lead experience preferred.
• Strong understanding of AR processes and billing controls.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to work cross-functionally and communicate effectively with internal teams and customers.
• Experience with EDI billing systems and operational platforms preferred.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Accounting/Auditing and Finance

Industries

• Transportation, Logistics, Supply Chain and Storage