Billing Specialist (Subrogation)

Financeroles; Philadelphia (Philadelphia County); Hybrid; USD 60,000 - 70,000; Full time

Job summary

Cozen O'Connor in Philadelphia is seeking a Billing Specialist to support the Subrogation practice in the Finance Department. The role handles a high-volume workload, ensuring accurate and timely invoices while serving attorneys, clients, and internal stakeholders.

This hybrid position requires three days in the office and two days remote, reporting to the Manager, Finance Insurance Operations. The ideal candidate has strong detail-orientation and organizational skills to thrive in a fast-paced

Qualifications

• High school diploma or GED required; associates or bachelor's degree preferred.
• Experience with law firm billing, subrogation, or professional services preferred.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication; professional interaction with attorneys, clients and staff.

Responsibilities

• Generate, review, and distribute prebills per attorney and client requirements.
• Process subrogation cost invoices and on-demand client invoices accurately and timely.
• Prepare billing adjustments, including cost corrections and narrative edits.
• Submit electronic invoices via Bill Blast and monitor submissions for errors.
• Maintain billing information, schedules, and client-specific requirements in systems.

Skills

Attention to detail

Organizational skills

Multitasking

Strong communication

Time management

Education

High school diploma or GED

Associates or Bachelor's preferred

Tools

Aderant Expert

Bill Blast

eBilling platforms

Job description

Cozen O'Connor is seeking a Billing Specialist to join the firm's Finance Department, supporting the Subrogation practice. The ideal candidate will be responsible for managing a high-volume billing workload, ensuring the accurate and timely preparation, submission, and follow-up of invoices while supporting attorneys, clients, and internal stakeholders throughout the billing process.
This position requires strong attention to detail, excellent organizational skills, and the ability to manage competing priorities in a fast-paced environment.
Please note this is a hybrid work opportunity based in Philadelphia, requiring three days in the office and two days working remotely. This position reports directly to the Manager, Finance Insurance Operations.

• Generate, review, and distribute prebills in accordance with attorney and client requirements
• Process subrogation cost invoices and on-demand client invoices accurately and timely
• Prepare billing adjustments, including cost corrections and occasional time and narrative edits
• Review and redact supporting documentation when required for client submissions
• Finalize and process client invoices in accordance with established billing procedures
• Review client billing guidelines, matter setup requirements, and budgeting information through various client portals and websites
• Submit electronic invoices through approved eBilling platforms utilizing Bill Blast
• Distribute invoices via email through Bill Blast and other approved methods
• Monitor eBilling transmissions, resolve submission errors, and perform necessary follow-up to ensure successful invoice delivery
• Maintain current information regarding attorney billing preferences, billing schedules, matter status, and client-specific requirements
• Perform daily matter maintenance and bill group updates within Aderant Expert
• Communicate professionally with attorneys, paralegals, clients, and administrative staff to resolve billing issues and answer inquiries
• Assist with special projects, reporting requests, and other billing-related duties as assigned

• Ability to manage fluctuating workloads while maintaining accuracy and meeting deadlines
• Strong prioritization and time-management skills
• Proficiency in Microsoft Office Suite, including Excel and Word
• Experience with Aderant Expert preferred
• Bill Blast experience is a plus
• Knowledge of eBilling platforms and electronic invoice submission processes preferred
• Understanding of law firm billing practices, client billing guidelines, and legal invoice requirements preferred
• Strong written and verbal communication skills
• Demonstrated ability to work independently and exercise sound judgment
• Highly organized, detail-oriented, dependable, and self-motivated
• Ability to multitask effectively in a fast-paced, deadline-driven environment
• Strong interpersonal skills with a commitment to providing exceptional internal and external customer service
• Professional and courteous communication skills when interacting with clients, attorneys, paralegals, and staff
• High school diploma or GED required; Associates or Bachelors degree preferred
• Previous law firm, insurance, subrogation, or professional services billing experience preferred

The salary range for this role is $60,000 - $70,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.