Billing Specialist II

Brand Industrial Services; Chicago (IL); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k plan

Job summary

BrandSafway is seeking a Billing Specialist II in Chicago to manage complex invoicing, verify billing details, and ensure policy compliance. You’ll work with finance, sales, and customer service to resolve discrepancies and support collections, while maintaining accurate records in ERP systems.

The role requires 2+ years in billing or AR, a relevant degree, and strong Excel skills. Competitive benefits accompany a fast-paced environment.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 2 years of experience in billing, accounts receivable, financial operations, or a related role.
• Experience processing invoices, maintaining billing records, and reconciling accounts.
• Proficiency with ERP systems such as SAP, Oracle, NetSuite, or similar financial software.
• Strong Microsoft Excel skills and experience working with billing and financial systems.
• Knowledge of billing processes, accounts receivable functions, and financial reporting.
• Ability to analyze billing discrepancies and resolve issues effectively.

Responsibilities

• Generate, review, and process invoices accurately and in a timely manner.
• Verify billing information, including pricing, discounts, taxes, and contract terms.
• Ensure all billing transactions comply with company policies, customer agreements, and financial requirements.
• Perform account reconciliations to identify, investigate, and resolve billing discrepancies.
• Maintain accurate billing records and documentation within financial and ERP systems.
• Assist in preparing reports related to billing activity, outstanding balances, revenue tracking, and billing trends.
• Respond to customer billing inquiries and resolve disputes professionally and efficiently.
• Partner with finance, sales, customer service, and other internal teams to resolve billing issues and support customer needs.
• Support collections efforts by providing accurate billing documentation and account information.
• Identify opportunities to improve billing processes and implement efficiency enhancements.
• Ensure compliance with financial regulations, tax requirements, and company policies.
• Support billing system upgrades, automation initiatives, and workflow improvements.

Skills

invoicing

accounts receivable

billing

ERP systems

Excel

financial reporting

problem solving

attention to detail

cross-functional teamwork

Education

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field

Tools

SAP

Oracle

NetSuite

Job description

At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team!

Job Summary:

The Billing Specialist II is responsible for managing and processing billing transactions, ensuring accuracy and compliance with company policies. This role handles complex invoicing activities, resolves billing discrepancies, maintains accurate financial records, and supports reporting and collections efforts. The Billing Specialist II works closely with finance, sales, and customer service teams to improve billing processes, support operational efficiency, and ensure a high level of customer service.

Key Responsibilities:

• Generate, review, and process invoices accurately and in a timely manner.
• Verify billing information, including pricing, discounts, taxes, and contract terms.
• Ensure all billing transactions comply with company policies, customer agreements, and financial requirements.
• Perform account reconciliations to identify, investigate, and resolve billing discrepancies.
• Maintain accurate billing records and documentation within financial and ERP systems.
• Assist in preparing reports related to billing activity, outstanding balances, revenue tracking, and billing trends.
• Respond to customer billing inquiries and resolve disputes professionally and efficiently.
• Partner with finance, sales, customer service, and other internal teams to resolve billing issues and support customer needs.
• Support collections efforts by providing accurate billing documentation and account information.
• Identify opportunities to improve billing processes and implement efficiency enhancements.
• Ensure compliance with financial regulations, tax requirements, and company policies.
• Support billing system upgrades, automation initiatives, and workflow improvements.

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 2 years of experience in billing, accounts receivable, financial operations, or a related role.
• Experience processing invoices, maintaining billing records, and reconciling accounts.
• Proficiency with ERP systems such as SAP, Oracle, NetSuite, or similar financial software.
• Strong Microsoft Excel skills and experience working with billing and financial systems.
• Knowledge of billing processes, accounts receivable functions, and financial reporting.
• Ability to analyze billing discrepancies and resolve issues effectively.
• Strong attention to detail, accuracy, organizational skills, and problem-solving abilities.
• Effective written and verbal communication skills with the ability to collaborate across departments.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience handling complex billing scenarios or high-volume transaction processing preferred.
• Knowledge of revenue recognition principles and contract-based billing preferred.
• Experience with automated billing systems and digital invoicing solutions preferred.

BrandSafway offers a competitive benefits package that includes medical, dental, vision, life and disability insurance along with a generous 401k plan.

About Us:

BrandSafway is a leading global provider of access, specialized services, and forming and shoring solutions to the industrial, commercial and infrastructure markets. Through a network of ~340 strategic locations across 25 countries and ~40,000 employees, BrandSafway delivers a full range of industrial service solutions. BrandSafway supports maintenance and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local labor and management. Today’s BrandSafway is At Work For You leveraging innovation and economies of scale to increase safety and productivity, while remaining nimble and responsive.

BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or veteran status.

Notice to all potential job candidates:

Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for tentatively special treatment or consideration. If anyone, regardless of whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our HR Compliance department at [e-mail] and provide the name of the individual and any other documentation or proof of such an act.

$28-$32/hour