Billing Specialist I (HYBRID)

Walgreens Boots Alliance; Seattle (WA); Hybrid; USD 23,419 - 24,796; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

FSA/HSA

EAP

401(k) match

Profit sharing

PTO + holidays

On-site gym

In-house training

Job summary

Advanced Diabetes Supply® is seeking a Billing Specialist to obtain pre-certification and prior authorizations for DME procedure codes by coordinating with commercial payers. The role supports the Insurance & Billing leadership teams and ensures HIPAA compliance.

The position is hybrid in Doral, FL, with an on-site-first 90-day period and standard 8:00 AM–4:30 PM EST hours, plus one Saturday per month. You will handle communications with patients and providers, and maintain accurate records in

Qualifications

• Knowledge of insurance verification and/or authorization and billing processes.
• Familiarity with Medicare/private insurance guidelines and portals.
• Ability to learn new systems and perform data entry accurately.

Responsibilities

• Initiates prior authorization submissions and follows up until determinations.
• Compiles pre-certification information and submits requests via calls or online portals.
• Performs regular follow-ups with payers and logs approvals in the database.
• Communicates with patients, doctors, and insurers to complete tasks.
• Maintains HIPAA-compliant documentation and notes in the system.
• Adapts quickly to process changes and participates in meetings.

Skills

Insurance verification

Prior authorizations

Billing knowledge

Data entry

MS Office

HIPAA compliance

Communication

Teamwork

Education

High School diploma

Job description

Position Summary

The Billing Specialist is responsible for obtaining pre‑certification and pre‑authorizations for DME procedure codes by completing the authorization process with commercial payers. The role involves working within the scope of responsibilities as directed by Insurance & Billing leadership teams.

Schedule & Location

Schedule: 8:00 AM to 4:30 PM EST, Monday through Friday, with one Saturday each month from 9:00 AM to 1:00 PM EST.

Location: Hybrid in Doral, FL, with the first 90 days fully onsite.

Essential Functions

• Initiates Prior Authorization submissions and completes all follow‑ups for all insurance payors including Medicare Advantage, Medicaid, HMO, PPO, and commercial insurers until the case has reached a determination.
• Compiles pre‑certification information to submit prior authorization requests via outbound phone calls and/or web‑based sites (familiarity with payors).
• Performs regular follow‑up calls with insurance companies to check the status of prior authorization requests and logs approvals in the database.
• Conducts outbound and/or inbound calls to patients, doctors’ offices, and insurance companies as necessary to complete tasks.
• Ensures proper documentation is received and recorded before processing additional supplies to patients, per compliance guidelines.
• Ensures accurate entry and updates changes as requested by physicians and/or patients.
• Maintains working knowledge of billing guidelines and resources for Medicare and private insurances.
• Recognizes and reviews billed orders to effectively request authorization for upcoming refills.
• Researches, follows up, and resolves all open/pending authorizations in a timely manner.
• Develops and maintains knowledge of all products and services offered by the company.
• Complies with HIPAA rules, appropriately safeguarding PHI or other private and confidential information.
• Maintains accurate and detailed notes in the company system.
• Adapts quickly to frequent process changes and improvements.
• Is reliable, engaged, and provides feedback to improve processes and policies.
• Attends all department, team, and company meetings as required.
• Appropriately routes incoming calls when necessary.
• Meets patient service quality standards.
• Embraces and exemplifies ADS core values: We grow together, We care, We obsess over the customer experience, We commit, We WOW!
• May perform any additional responsibilities or special projects as required.
• Duties and responsibilities may be subject to change based upon the needs of the department.

Requirements

• High School diploma or equivalent.
• Knowledge of insurance verification and/or authorization, billing, and processing claims.
• Basic knowledge of billing guidelines and resources for Medicare and private insurance.
• Basic knowledge of insurance portals; familiarity with a variety of medical and/or insurance terms or practices.
• Proficiency in basic math and business calculations.
• Working knowledge of computer/data entry with the ability to learn new systems.
• Basic level of MS Office proficiency.

Expected Competencies

• Friendly, professional, and effective communication skills; able to calmly present solutions in challenging situations.
• Ability to work well in a team environment that promotes inclusiveness and communication among team members.
• Effective interpersonal skills.
• Clear diction and knowledge of the English language, both written and verbal.
• Detail oriented, highly organized; able to work at a fast, productive pace.
• Service orientation and aptitude to resolve insurance and/or patient matters.
• Self‑directed accountability and reliability.
• Cultural competence.

Physical Demands

The employee is required to remain in a stationary position most of the time (stand or sit), use hands to finger, handle, or feel, and talk or hear. The employee frequently stands, walks and reaches with hands and arms. The employee may occasionally stoop, kneel, crouch, or crawl and lift and/or move up to 15 pounds. Specific vision abilities required include close vision and the ability to adjust focus.

Additional Requirements

Candidates must successfully pass a background check and provide proof of eligibility to work in the United States.

Equal Opportunity Statement

Advanced Diabetes Supply® provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Pay Range and Compensation Package

Pay range: $17–$18 per hour. Sign‑on bonus: $2,500.

• Health, dental and vision options.
• FSA and HSA plan with employer contribution.
• Employer‑paid employee assistance program (EAP).
• 401(k) with 4% company match.
• Discretionary profit‑sharing plan.
• Paid time off (PTO) including 8 paid holidays and a birthday holiday.
• On‑site gym.
• In‑house training programs.