Billing Specialist - Hybrid Schedule & Invoicing Expert

Bodewell Group LLC; San Diego (CA); Hybrid; USD 52,000 - 73,000; Full time

Benefits offered by this job

Hybrid work model (on-site 3 days/week

Medical, dental and vision coverage

401(k) with company match

Professional development stipend

PTO + holidays

Job summary

Bodewell Group is seeking a full-time Billing Specialist to manage client billing and invoicing within our agency environment. This role focuses on preparing accurate invoices in line with project budgets, client rates, and contract terms, while collaborating with project managers to reflect work completed.

The ideal candidate will have agency or professional services billing experience, exceptional attention to detail, strong Excel skills, and the ability to work across teams.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 3+ years in agency billing, accounts receivable, or finance.
• Experience with BigTime is a plus; advanced Excel and analytical ability.

Responsibilities

• Prepare accurate client invoices based on approved project budgets, hourly rates, and contractual requirements.
• Review and verify billing data, ensuring accuracy prior to invoice submission.
• Partner with project managers to ensure invoices align with work completed and client agreements.
• Reconcile client accounts and resolve discrepancies with internal teams.
• Post client payments within the accounting system and monitor balances.

Skills

Attention to detail

Communication

Collaboration

Education

Bachelor’s degree in accounting/finance

Tools

BigTime

Excel

Job description

Bodewell Group is seeking a full-time Billing Specialist to manage client billing and invoicing within our agency environment. This role focuses on preparing accurate invoices in line with project budgets, client rates, and contract terms, while collaborating with project managers to reflect work completed.

The ideal candidate will have agency or professional services billing experience, exceptional attention to detail, strong Excel skills, and the ability to work across teams.