Billing Specialist CSR

Squire Patton Boggs; Washington (District of Columbia); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

401(k) plan

Job summary

Squire Patton Boggs in Washington, DC, seeks a Billing Specialist to join our Finance team. The role involves preparing, reviewing, and editing client bills, managing the invoicing process, and supporting aging reports.

You should have an AA degree or accounting coursework, two+ years in finance, proficiency with MS Excel/Word, experience with an accounting system, and familiarity with eBillingHub. Prior law firm experience is preferred.

Qualifications

• Associate's degree or equivalent from a two-year college or technical school in accounting/bookkeeping, or two years of higher education in accounting.
• Two or more years of finance experience.
• Proficiency with Microsoft Excel and Microsoft Word.
• Experience using eBillingHub and other eBilling platforms; law firm experience preferred.

Responsibilities

• Prepare, edit, and revise client bills and assist with the collection process.
• Review New Account Memoranda for completeness; activate client/matters and input billing instructions.
• Communicate with clients by phone or in person about billing questions; escalate as needed.
• Enter information into the Firm's accounting system and compute amounts due.
• Prepare bills listing chargeable items, amounts due, credit terms, and due dates.
• Prepare, review, edit, and present pre-bills to billing attorneys.
• Post transactions to accounting records in the Firm's accounting system.
• Operate the accounting system and office equipment; manage electronic documents for retrieval.
• Handle inquiries, provide information, and route calls; maintain logs for charges.
• Support CSRs with coverage, overflow work, and absences.
• Maintain organized files and current client/matter information.

Education

AA degree or equivalent in accounting/accounting bookkeeping

Tools

MS Excel

MS Word

Accounting system

eBillingHub

Job description

Squire Patton Boggs is one of the world's strongest integrated legal practices. With over 1,500 lawyers spanning more than 40 offices across four continents, the firm is renowned for its local connections and global influence, delivering comprehensive legal services across North America, Europe, the Middle East, Asia Pacific, and Latin America.

Squire Patton Boggs is one of the world's strongest integrated legal practices. With over 1,500 lawyers spanning more than 40 offices across four continents, the firm is renowned for its local connections and global influence, delivering comprehensive legal services across North America, Europe, the Middle East, Asia Pacific, and Latin America. Great opportunity for a talented and knowledgeable Billing Specialist to join our Washington, DC team. This position reports to the Finance Manager and provides full administrative financial support for the DC office. Also known as Client Service Representative (CSR), this position is responsible for billing functions including, but not limited to preparing, reviewing, and editing bills.

Job Responsibilities

• Prepare, edit, and revise client bills and assists with the collection process.
• Review all New Account Memoranda for completeness; activate client/matters and input special billing instructions.
• Speak with clients by phone or in person and answer questions concerning billing, refer questions to the CSR Supervisor, Finance Manager, billing attorney, or designated departments for investigation.
• Read computer files and gather records to compile needed data.
• Enter information into the Firm's accounting system and compute amounts due.
• Prepare bills, listing chargeable items, amounts due, credit terms, and dates due.
• Prepare, review, edit, and present pre-bills to billing attorneys.
• Post transactions to accounting records in the Firm's accounting system.
• Operate the Firm's accounting system, computer equipment and telephone equipment in performance of daily duties; effectively use the telephone and word processing functions necessary to perform required job duties. Actively seek out technical resources of the firm in order to maximize efficiency. Properly manage electronic documents for easy retrieval.
• Handle telephone inquiries independently, provide information to callers or route to the appropriate person; is able to assess the urgency of calls and respect the confidentiality of each matter; maintain log and/or prepare accountability for long distance charges.
• Support team and other CSRs in telephone coverage, overflow work assignments and coverage for absent CSRs.
• Maintain files in an organized manner and in accordance with firm procedures; maintain current lists of file numbers, account numbers, client names and addresses and other information as required.
• Experience using eBillingHub and other eBilling platforms. Responsible for onboarding new clients, submitting invoices, and responding to client inquiries. Resolve rejections and reductions and generate aging reports.

Requirements

• We require an associate's degree (A.A.) or equivalent from a two-year college or technical school; or at least two years of higher education in accounting/bookkeeping curriculum; two or more years of finance experience.
• Proficiency in Microsoft office products, such as Microsoft Excel and Microsoft Word.
• Proficiency with a recognized accounting system desirable.
• Previous law firm experience preferred.

We are not accepting third party submissions.

We offer comprehensive benefits, including health, dental, life, 401(k) and other benefits.

The salary range for this position is $65,000 - $85,000 per year, depending on skills and experience.

Squire Patton Boggs is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion or creed, sex, national origin, citizenship status, sexual orientation, gender identity, disability, veteran status, or any other condition protected by applicable law. This non-discrimination policy applies to all aspects of employment.