Billing Specialist – Alarm & Suppression

S.A. Comunale Co., Inc.; Barberton (OH); On-site; USD 38,000 - 56,000; Full time

Job summary

S.A. Comunale is seeking a Billing Associate – Alarm and Suppression.

The primary function of this role is to assist the Alarm and Suppression department with financial billings, ensuring accuracy and timely processing in a fast-paced environment. Key duties include preparing contract documents, closing month-end, compiling expense reports, posting invoices, updating the CRM, and generating billing summaries while maintaining excellent customer service.

Qualifications

• High School Diploma or GED is required.
• 3+ years' experience in an administrative/billing role is required.
• Accounting experience is a plus.
• Strong customer service skills and the ability and willingness to learn new systems and processes is required.
• Experience with Microsoft Office applications is required.

Responsibilities

• Prepare various contract documents.
• Participate in Month-End Closing processes.
• Compile expense reports.
• Prints and distributes documents, paperwork, and checked-in invoices from vendors and branches to account representatives.
• Gathers required records to compile all information needed for billing.
• Update customer system inventory in the CRM program for completed billings.
• Enter customer invoices on customer websites and computes the amount due for customer accounts.
• Process and scan billings for approved invoices.
• Prepares invoices, listing items sold, work completed, amounts due, credit terms, and dates of completion.
• Review vendor statements and investigate older items.
• Ensures that all billing and accounting deadlines are met and communicates exceptions as necessary.
• Produces various billing reports, summarizing and analyzing them as necessary.
• Assists with the creation of billing summaries for customers without website billing.
• Submit vendor invoices to Accounts Payable for payment
• Prepares credit memorandums to indicate returned or incorrectly billed product or services.
• Posts transactions to accounting records.
• Works with account representatives as needed to prepare and correct invoices.

Skills

Customer service

MS Office

Attention to detail

Education

High School Diploma or GED

Job description

S.A. Comunale is seeking a Billing Associate – Alarm and Suppression.

The primary function of this role is to assist the Alarm and Suppression department with financial billings, ensuring accuracy and timely processing in a fast-paced environment. Key duties include preparing contract documents, closing month-end, compiling expense reports, posting invoices, updating the CRM, and generating billing summaries while maintaining excellent customer service.