Alarm & Suppression Billing Specialist

S. A. Comunale Co., Inc.; Barberton (OH); On-site; USD 40,000 - 60,000; Full time

Job summary

S.A. Comunale is seeking a Billing Associate – Alarm and Suppression to support the finance team with financial billings. The Company goal is to grow revenues of the alarm and suppression department while maintaining profits and ensuring customer satisfaction and compliance. This role requires attention to detail, high accuracy, and close collaboration with Service Managers.

This position offers a fast-paced environment with emphasis on customer service, quality work, and administrative support.

Qualifications

• High School Diploma or GED required.
• 3+ years’ experience in an administrative/billing role.
• Accounting experience is a plus.
• Strong customer service skills and willingness to learn new systems and processes.
• Experience with Microsoft Office (Word, Excel, PowerPoint) applications.

Responsibilities

• Prepare various contract documents.
• Participate in Month-End Closing processes.
• Compile expense reports.
• Prints and distributes documents, paperwork, and checked-in invoices from vendors and branches to account representatives.
• Gathers required records to compile all information needed for billing.
• Update customer system inventory in the CRM program for completed billings.
• Enter customer invoices on customer websites and computes the amount due for customer accounts.
• Process and scan billings for approved invoices.
• Prepares invoices, listing items sold, work completed, amounts due, credit terms, and dates of completion.
• Review vendor statements and investigate older items.
• Ensures that all billing and accounting deadlines are met and communicates exceptions as necessary.
• Produces various billing reports, summarizing and analyzing them as necessary.
• Assists with the creation of billing summaries for customers without website billing.
• Submit vendor invoices to Accounts Payable for payment
• Prepares credit memorandums to indicate returned or incorrectly billed product or services.
• Posts transactions to accounting records.
• Works with account representatives as needed to prepare and correct invoices.

Skills

Billing processes

Customer service

Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

S.A. Comunale is seeking a Billing Associate – Alarm and Suppression to support the finance team with financial billings. The Company goal is to grow revenues of the alarm and suppression department while maintaining profits and ensuring customer satisfaction and compliance. This role requires attention to detail, high accuracy, and close collaboration with Service Managers.

This position offers a fast-paced environment with emphasis on customer service, quality work, and administrative support.