Billing Specialist – Accountant I

In Place Machining; Milwaukee (WI); On-site; USD 42,000 - 60,000; Full time

Job summary

In Place Machining is seeking a detail-oriented Billing Specialist to manage project-based billing, create invoices, and maintain accurate records. You will review vendor invoices, analyze labor reports, and collaborate with internal teams to ensure timely, accurate billing for Milwaukee-area projects.

The role emphasizes accuracy, organization, and communication with internal and external stakeholders, with opportunities to grow billing expertise in services-focused projects.

Qualifications

• Detail-oriented and highly organized with strong billing focus.
• Experience with project-based billing in services or construction environments is valued.
• Microsoft Great Plains experience is a plus; proficient in MS Office.

Responsibilities

• Billing for large-scale projects and miscellaneous items on a weekly and monthly basis.
• Review vendor invoices to ensure accuracy in billing.
• Analyze internal labor reporting for discrepancies.
• Review employee expense reports for reasonableness and inclusion in customer billing.
• Assist in maintaining organized and accurate billing records.
• Collaborate with internal teams to support project billing needs.
• Perform other duties and tasks as assigned.

Skills

Detail-oriented

Organizational skills

Billing

Project billing

Analytical skills

Independent work

Team collaboration

Education

Associate’s degree in Accounting

Tools

Microsoft Great Plains

MS Office Suite

Job description

Description

We are seeking a detail-oriented Billing Specialist to support accurate and timely billing processes. In this role, you’ll be responsible for maintaining records, reconciling accounts, creating invoices, and communicating effectively with both internal teams and external stakeholders. Experience with project-based billing, especially in services or construction environments, is highly valued.

Requirements

Responsibilities

• Billing for large-scale projects and miscellaneous items on a weekly and monthly basis
• Review vendor invoices to ensure accuracy in billing
• Analyze internal labor reporting for discrepancies
• Review employee expense reports for reasonableness and inclusion in customer billing
• Assist in maintaining organized and accurate billing records
• Collaborate with internal teams to support project billing needs
• Perform other duties and tasks as assigned

Desired Skills and Experience

• Detail-oriented with strong organizational skills
• Experience with project billing in services or construction environments preferred
• Microsoft Great Plains experience is a plus
• Ability to work both independently and as part of a team
• Strong problem-solving and analytical skills
• Proficient in Microsoft Office Suite

Qualifications

• Associate’s degree in Accounting
• 1–2 years of experience in accounting, bookkeeping, or related field preferred
• Solid understanding of billing and invoicing processes, particularly in project-based environments

The above statements reflect the general details necessary to describe the principal functions of the role and are not intended to be a comprehensive list of all responsibilities.

Equal Opportunity Employer

In-Place Machining is committed to providing equal employment opportunities to all applicants and employees, regardless of race, color, religion, gender, age, national origin, military or veteran status, disability, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.