Billing Specialist A4

GRAEF; Milwaukee (WI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Training and leadership development

Hybrid schedule

Free on-site parking

Parental Leave

Paid Time Off

Medical/Dental/Vision Insurance

Life Insurance

Short-Term and Long-Term Disability

Flexible Spending Plans

Retirement Savings Plan

Employee Stock Ownership Plan (ESOP)

Tuition Reimbursement

Casual dress

Job summary

GRAEF, a leading U.S. engineering firm, seeks a Billing Specialist at its downtown Milwaukee headquarters to support the Finance Department by invoicing clients, applying billing terms, and coordinating with project managers throughout the project lifecycle.

The ideal candidate will have an Associate's degree (preferred) and at least 8 years of relevant work experience, with strong analytical, organizational, and multitasking skills; Deltek Vantagepoint/Vision familiarity is a plus.

Qualifications

• Associate's degree preferred; minimum 8 years of relevant work experience required.
• Experience with Deltek Vantagepoint or Vision is helpful but not required.
• Experience in architectural or engineering industry is a plus.

Responsibilities

• Process invoices and manage billing adjustments and third-party invoicing portals.
• Review and approve projects in Deltek Vantagepoint; set up billing terms.
• Maintain and set up client information; respond to invoicing inquiries.
• Coordinate with project managers for monthly revenue recognition and billings.
• Monitor billings and receivables to ensure timely invoicing and payment.

Skills

Analytical skills

Time management

Multi-tasking

Education

Associate's degree

Job description

GRAEF, a leading U.S. consulting firm, has been providing exceptional careers and quality engineering, planning and design services to our clients since 1961. We recognize that the best workplaces are filled with technically excellent, innovative, creative, and highly motivated people and are proud to be recognized as a 2026 Top Work Place.

GRAEF is more than just a business. We are a committed employer and community member. We invest in our employees as we do our clients, providing a challenging and rewarding environment where you can grow both personally and professionally. GRAEF values exciting work and lasting relationships; we embody values that speak to loyalty, service, quality and integrity; and we strive to grow with these ideas leading the way. We're looking for people who agree that in addition to technical excellence, it's all about relationships!

We have an opportunity available for a Billing Specialist in our exciting downtown Milwaukee Headquarters office. As a Billing Specialist, you will support the operational aspects of the Finance Department.

Enjoy Job Responsibilities that may include:

• Processing invoices to our clients, which may include billing adjustments along with submitting invoices to third party invoicing portals and websites.
• Review and approve projects in the firm's financial software Deltek Vantagepoint. Setting up and maintaining billing terms and project billing tables. Ensure proper set up and billing procedures.
• Maintain and set up client information.
• Research and respond to client invoicing inquiries.
• Communicate with project managers throughout the project lifecycle.
• Timely and professional communication with clients, vendors, and business contacts.
• Coordinate with project managers to provide monthly accounting reporting for revenue recognition and billings.
• Organize monthly monitoring of billings and receivables activities to ensure timely invoicing and payment.
• Complete special projects as requested by the CFO and Controller.

We are considering candidates for our Accounting Specialist position, who meet the following basic qualifications:

• An Associate's degree is preferred.
• A minimum of 8 years of relevant work experience is required.
• Prior Accounting experience in a Service Industry preferred, but not required.
• Experience with an integrated accounting software; Deltek Vantagepoint or Vision experience is helpful but not required.
• Architectural or Engineering industry experience is a plus.
• Strong analytical and problem-solving skills.
• High level organizational and time management skills.
• Ability to multi-task and meet tight deadlines.

Why GRAEF? We are proud to offer you a complete package to inc

• Training, mentorship, and leadership development programs
• A team atmosphere dedicated to open communication and collaboration
• Flexible hours/hybrid schedule
• Embed yourself in the community by participating in numerous outside activities that GRAEF endorses and supports
• Exciting downtown office location, with free amenities, including onsite fitness center, pickleball courts, and more
• Free covered parking
• Parental Leave
• Paid Time Off
• Medical/Dental/Vision Insurance
• Life Insurance
• Short-Term and Long-Term Disability
• Flexible Spending Plans
• Retirement Savings Plan
• Employee Stock Ownership Plan (ESOP)
• Tuition Reimbursement
• Casual dress

An Equal Employment Opportunity Employer/Affirmative Action Employer - Disabled/Vets