Billing Specialist- 40 hrs/wk

The Village of St Edward; Fairlawn (OH); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive wages

Paid Time Off

403b with employer match

Insurance coverage

Job summary

The Village of St. Edward is seeking a Billing Specialist to generate resident billings, follow up on balances, and process cash receipts with accuracy and strong customer service.

Based in Fairlawn, OH, the role supports daily financial operations for multiple facilities, handles Medicaid/Medicare billing specifics, and prepares monthly census and reporting tasks. Strong Excel/Word skills and attention to detail are essential.

Qualifications

• High school diploma with 3–5 years of bookkeeping experience including billing and AR.
• Proficient in Word and Excel; familiarity with PCC is a plus.
• Experience in a long-term care environment is preferred.

Responsibilities

• Generate monthly resident billings for assigned facilities with accurate charges.
• Process daily census and record deposit cash receipts with proper documentation.
• Monitor AR balances, follow up on past due accounts, and inform supervisors of issues.
• Prepare monthly census reports and relevant payor-type summaries.
• Review new resident information, deposits, and census data in the system.
• Assist in annual audit preparation and maintain strong customer service standards.

Skills

Bookkeeping

Billing

Accounts receivable

Customer service

Education

High school diploma

Tools

Word

Excel

Point Click Care

Job description

Billing Specialist

40 hours per week

Monday through Friday

Flexible start times between 7:30am-9am

Fairlawn, OH (across from Summit Mall)

Summary Of Position

In accordance with the mission and values of The Village of St. Edward, the Billing Specialist will be primarily responsible for generating resident billings, follow-up on outstanding balances and processing cash receipts in an accurate and timely manner. Accuracy and customer service are essential for this role.

Essential Functions/Responsibilities (not an all-inclusive list):

• Generate monthly resident billings for assigned facilities, applying correct policies and reflecting accurate charges and payments on a timely basis.
• Process daily census in a timely and accurate basis.
• Record and deposit cash receipts timely including preparing supporting documentation and coding with the appropriate account numbers and charge month(s).
• Monitor resident accounts receivable balances monthly and follows-up timely with any past due accounts. This includes informing supervisors of problem accounts in a timely manner.
• Prepare all required monthly census reports in a timely and accurate manner, including number of days by payor type and admission and discharge summaries.
• Review and process new resident information including security deposits, resident status reports and census information in the computer system.
• Monitor status of Medicaid applications and follow-up on responsible areas in a timely manner.
• Generate monthly resident billings for all Medicare, Managed Care, and/or Medicaid residents, including the monthly billing to the State of Ohio, reflecting accurate charges, correct Medicaid rates, resident liability amounts and ancillary charges. It also includes submitting and processing 9401s in a timely manner.
• Handle Residents’ personal allowance funds, including recording monthly activity, monitoring funds for allowable balances, distributing quarterly statements and generate required letters, as necessary.
• Analyze specific general ledger accounts, as necessary.
• Assist in preparation of the annual audit.
• Supports the Village’s commitment to quality customer service
• Maintains employee confidence, protects payroll data, and safeguards the Organization by keeping sensitive employee, payroll, and human resources information confidential.
• Exhibits professional conduct and demonstrates company values through all interactions with employees, visitors, and external vendors
• Supports the philosophy of person-centered care (PCC) by actively participating in the person-centered care process. Fosters development and enhancement of person-centered care practices.
• Maintain excellent customer service with all whom comes in contact with.
• Perform such other duties as may be regularly or specifically assigned

Requirements:

• High school education with minimum 3-5 years of experience in bookkeeping, including billing and accounts receivable.
• Experience with word processing and financial applications required, including Word and EXCEL.
• Experience in a long-term care environment is preferred.
• Experience with Point Click Care is preferred.
• Must have reliable transportation.
• Must pass a pre-employment physical
• Possess the necessary dexterity to operate office equipment, calculators, computers, etc.
• Possess the ability to bend, stoop and reach at different angles.
• Walks, stands and sits intermittently during the day.
• Excellent customer service and detail oriented.

The Village of St. Edward offers:

• A kind and welcoming work environment
• Low resident/patient to staff ratios
• Competitive wages with regular analysis
• Generous Paid Time Off (PT/FT)
• Employee Recognition Programs
• Wellness Program and Rewards
• Employee Recognition Events/Meals
• Affordable Medical/Vision/Dental Coverage (FT)
• Pet Insurance
• Tuition and Certification Reimbursement
• Employee Assistance Program (EAP)
• 403b (with an employer match) (PT/FT)
• Life Insurance and voluntary life insurance for yourself/family (FT)
• Short-Term Disability (FT)
• Developmental Training Opportunities
• Career Advancement Opportunities
• Community Involvement Events
• Emergency Support Fund
• Ride Share Program
• Discounts on cell phones, etc.

The Village of St. Edward is a not-for-profit organization that supports each person as a valued member of this community. We foster a compassionate environment by promoting excellence in service and a community of belonging with Christ-centered care. Core Values: Benevolence, Respect, Integrity, Commitment, Kindness

Key Words: Biller, Finance, Bookkeeping, Accounting