Billing Specialist

JSG (Johnson Service Group, Inc.); Westmont (IL); On-site; USD 50,000 - 56,000; Full time

Benefits offered by this job

Weekly pay

Medical insurance

Dental insurance

Vision insurance

Job summary

Johnson Service Group, Inc. is seeking a Billing Specialist to join our corporate office in Westmont, IL. This role supports day-to-day accounting operations, ensuring accurate client billing and assisting with weekly payroll processes.

The position entails data entry in Dynamics GP, auditing timecards, invoicing weekly, and reconciling billing with client reports. Ideal candidates are detail-oriented, organized, and capable of handling a fast-paced environment with precision.

Qualifications

• Detail oriented and organized; accurate data handling.
• Ability to adapt in a fast-paced environment while ensuring accuracy.
• Experience with billing and payroll processes is preferred.
• Proficient in Microsoft Office and Excel (incl. v-lookup, pivot tables).
• Knowledge of payroll tax withholdings and per diem regulations is a plus.

Responsibilities

• Enter data into Microsoft Dynamics GP for billing setup.
• Audit timecards and time reports for payroll and billing for 300-1200 people.
• Invoice weekly according to client requirements and reconcile invoices.

Skills

Attention to detail

Time management

Oral communication

Written communication

Problem solving

Education

High School Diploma

Tools

Microsoft Dynamics GP

Excel

HRIS system

Job description

Johnson Service Group is looking for a Billing Specialist to join our corporate office in Westmont, IL. This position plays an important role in supporting the day-to-day accounting operations of the company by ensuring accurate and timely client billing and assisting with weekly payroll processes.

The Billing Specialist will work closely with internal teams to maintain accurate financial records, resolve billing discrepancies, and help ensure our clients and employees are supported through efficient and accurate accounting processes. This is a great opportunity for someone who is detail-oriented, organized, and enjoys working in a fast-paced environment where accuracy and follow-through are essential.

This position will be paying $24/hr to $27/hr and be located in our HQ in Westmont, IL.

Essential Functions and Responsibilities:

• Accurately enter data into Microsoft Dynamics GP for billing set up.
• Audit Contractor Start sheets for correct mark ups, billing instructions, contractor schedules and contracts, and identifying other billable items for accuracy.
• Audit weekly timecards and time reports to process payroll & billing for 300-1200 people.
• Research adjustments for integrity and accuracy including, but not limited to: sick, vacation, holiday, bonuses, rate adjustments, hours adjustments.
• Audit and process contractor expense reports.
• Invoice weekly, based on frequency and format required for each client.
• Reconcile invoices weekly (or as specified per client) to internal aging, customer billing reports and VMS systems.
• Track purchase orders weekly for each client as needed and report low balances through the proper channels
• Issue invoices to customers following detailed delivery instructions.
• Electronically file all change orders, purchase orders, and invoicing documents to proper folders.
• Research, Process, and provide Application details for credit memos.
• Audit and research Negative Margins and other discrepancies on weekly import sheets
• Support collection activities to maximize cash receipts.
• Maintain data integrity of employee information.
• Be the liaison between corporate office and the branch office regarding weekly duties.

To perform the job successfully, an individual should possess the following competencies:

• Adaptability: Adapt to frequent changes in the work environment and manage competing demands.
• Dependability: Consistently arrive at work on-time, follow instructions, and respond to management direction.
• Data Manipulation: Design, extract, manipulate and present data clearly, effectively and accurately.
• Interpersonal Skills: Maintain confidentiality, remain open to ideas, and exhibit willingness to try new things.
• Oral Communication: Speak clearly and persuasively in positive or negative situations.
• Problem Solving: Identify and resolve problems in a timely manner.
• Quality Control: Demonstrate accuracy, thoroughness, and monitor own work to ensure quality.
• Written Communication: Edit work for proper spelling and grammar, and easily read and interpret written information.

Skills/Qualifications:

To perform the job successfully, an individual should possess the following skills and qualifications:

• Must have computer skills and the ability to learn HRIS system.
• Proficient in Microsoft Office and Excel in an intermediate to advanced skill level (v-look ups, basic pivot table, etc.).
• Detail oriented, sense of urgency, and strong problem-solving skills.
• Excellent verbal/written skills and communication skills.
• Strong interpersonal skills.
• Ability to manage processes and analyze information.
• Knowledge of payroll tax withholdings and per diem regulations.

Education and Work Experience:

• Minimum of a High School Diploma
• 2-3 years’ billing experience
• Experience with multi-state payroll is preferred
• Experience with Microsoft Dynamics GP is preferred

Why work for JSG?

Our people and culture make JSG a great place to work. We are all about growing and investing in our staff. JSG’s mission is to empower people, help our clients reach their goals, and hire motivated individuals.

We offer medical, dental, vision, life insurance options, paid time off, sick time, 401(k), weekly pay, and more.

Johnson Service Group, Inc. (JSG) is a North American leader in the staffing and consulting services industry, with over 40 years of experience investing in people and companies. We are always looking for great people to join our team—we want to see your success here at JSG!

We can be found locally in more than 30 offices throughout the United States and Canada. JSG continues to work diligently to offer our clients and candidates world-class service and diversified offerings to fit their evolving needs.

Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.