Billing Specialist

SMArtX Advisory Solutions; West Palm Beach (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

SMArtX Advisory Solutions is seeking a Billing Specialist to support monthly billing, accounts receivable, and related records. The role requires accuracy, organization, and independent work in a fast-paced environment.

Responsibilities include generating invoices, posting revenue and payments, reconciling accounts, and maintaining billing documentation. Collaboration with the finance team and emphasis on deadlines are essential for success.

Qualifications

• One to two years of experience in billing, accounts receivable, bookkeeping, or a related accounting function.
• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• An equivalent combination of relevant education, professional credentials, coursework, and practical experience will be considered.
• Advanced proficiency in Microsoft Excel, including PivotTables, XLOOKUP/VLOOKUP, INDEX/MATCH, and SUMIFS.
• Proficiency in QuickBooks Online.
• Experience with SAP Ariba is a plus.
• Previous experience working with proprietary billing or accounting systems is preferred.
• Strong attention to detail and numerical accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple responsibilities and consistently meet deadlines.
• Ability to work independently with minimal supervision.
• Resourceful, proactive, and comfortable taking initiative.
• Ability to adapt to changing priorities in a fast-paced environment.
• Professional written and verbal communication skills.

Responsibilities

• Assist with the monthly billing process to ensure invoices are accurate and completed on schedule.
• Generate and distribute monthly invoices to customers.
• Post revenue accurately within the company’s accounting and billing systems.
• Post payments received to the appropriate customer accounts.
• Reconcile customer accounts and research payment discrepancies, deficits, and unapplied balances.
• Monitor outstanding invoices and follow up professionally with customers regarding unpaid balances.
• Update, review, and verify customer billing rates within the company’s proprietary billing system.
• Respond to customer billing inquiries and assist with resolving account discrepancies.
• Maintain accurate and organized billing records and supporting documentation.
• Assist with special projects and perform other duties as assigned by the manager.

Skills

Excel PivotTables

XLOOKUP/VLOOKUP

INDEX/MATCH

SUMIFS

Billing & AR

Education

Associate degree in Accounting, Finance, Business Administration

Tools

SAP Ariba

QuickBooks Online

Job description

Opportunity

SMArtX Advisory Solutions is seeking a driven and detail-oriented Billing Specialist to join our Finance Team. This role will support the company’s monthly billing and accounts receivable processes and play an important part in maintaining accurate revenue, customer account balances, and billing records.

Opportunity

SMArtX Advisory Solutions is seeking a driven and detail-oriented Billing Specialist to join our Finance Team. This role will support the company’s monthly billing and accounts receivable processes and play an important part in maintaining accurate revenue, customer account balances, and billing records.

The ideal candidate is highly organized, adaptable, and able to work independently in a fast-paced environment. This individual should take ownership of assigned responsibilities, consistently meet deadlines, and approach their work with a high level of accuracy and attention to detail.

Roles & Responsibilities

• Assist with the monthly billing process to ensure invoices are accurate and completed on schedule.
• Generate and distribute monthly invoices to customers.
• Post revenue accurately within the company’s accounting and billing systems.
• Post payments received to the appropriate customer accounts.
• Reconcile customer accounts and research payment discrepancies, deficits, and unapplied balances.
• Monitor outstanding invoices and follow up professionally with customers regarding unpaid balances.
• Update, review, and verify customer billing rates within the company’s proprietary billing system.
• Respond to customer billing inquiries and assist with resolving account discrepancies.
• Maintain accurate and organized billing records and supporting documentation.
• Assist with special projects and perform other duties as assigned by the manager.

Qualifications

• One to two years of experience in billing, accounts receivable, bookkeeping, or a related accounting function.
• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• An equivalent combination of relevant education, professional credentials, coursework, and practical experience will be considered.
• Advanced proficiency in Microsoft Excel, including PivotTables, XLOOKUP/VLOOKUP, INDEX/MATCH, and SUMIFS.
• Proficiency in QuickBooks Online.
• Experience with SAP Ariba is a plus.
• Previous experience working with proprietary billing or accounting systems is preferred.
• Strong attention to detail and numerical accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple responsibilities and consistently meet deadlines.
• Ability to work independently with minimal supervision.
• Resourceful, proactive, and comfortable taking initiative.
• Ability to adapt to changing priorities in a fast-paced environment.
• Professional written and verbal communication skills.

About SMArtX Advisory Solutions

Founded in 2018, SMArtX Advisory Solutions is a rapidly growing financial technology company dedicated to transforming the wealth management industry through innovative technology and exceptional client service. Our cloud-based platform empowers financial advisors, asset managers, and enterprise firms with scalable managed account solutions that simplify investment management and enhance the advisor and client experience.