Billing Specialist

TNAA & TotalMed Corporate; United States; Remote; USD 48,000 - 64,000; Full time

Benefits offered by this job

Legal Assistance, Identity Protection,

Pet Coverage

Retirement Plan with Employer Match

Job summary

TNAA & TotalMed Corporate is seeking a Billing Specialist to process invoices accurately and on time, maintain billing records, and support weekly or bi-weekly invoicing cycles. The role requires attention to detail, strong communication across teams, and proficiency with MS Word, Excel, and Outlook.

The ideal candidate has at least 1 year of high-volume billing experience and can manage multiple tasks in a fast-paced environment while coordinating with Accounts Receivable and client services to

Qualifications

• High school diploma or equivalent, required; degree/certification in related field preferred.
• 1 year of experience in high volume billing and invoice processing.
• Proficient in MS Word, Excel, and Outlook.
• Strong organizational and time management skills.
• Excellent attention to detail.
• Excellent communication skills and comfort communicating across functions.
• High sense of urgency with ability to meet deadlines in a fast-paced environment.

Responsibilities

• Handle one or more Tier 1 Billing Methods for clients.
• Maintain reconciliation records from traveler, client, and contract for accuracy.
• Ensure invoices are sent weekly/bi-weekly to clients.
• Communicate with clients and internal teams to resolve invoicing issues.
• Collaborate with Accounts Receivable for accurate billing and cash posting.
• weekly data integration of Customer Billing details from FileMaker into the accounting system.
• Reconcile and verify data transmission accuracy and completeness.

Skills

MS Word

MS Excel

Outlook

High-volume billing

Attention to detail

Time management

Communication skills

Education

High school diploma or equivalent

Tools

FileMaker

Job description

The Billing Specialist is responsible for accurate and timely processing of invoices. The Billing Specialist also maintains billing and invoicing records in accordance with company processes and procedures.

Here's what you'll be doing:

• Responsible for one or more Tier 1 Billing Methods (group of like clients)
• Maintain reconciliation records from the traveler, client and the contract to ensure accuracy
• Ensure invoices are sent on a weekly/bi-weekly basis to clients
• Maintain communication with clients (direct or through third party VMS/MSP), Contract Admin and ClientServices to resolve invoicing issues
• Work with the Accounts Receivable team to ensure accurate billing and cash posting for the respective Billing Method
• Maintain weekly data integration of Customer Billing detail from FileMaker into the accounting system.
• Reconcile and verify the accuracy and completeness of the data transmission

Uphold our Core Values

• We Build Trust: We do what we say. We act with integrity and accountability. We earn confidence through transparency and results.
• We Move Forward: We embrace innovation and continuous improvement. We challenge the status quo. We adapt and grow to meet the needs of tomorrow.
• We Lead with Care: We put people first. We build meaningful relationships. We improve lives through empathy, respect, and service.

Here's what we are looking for:

• High school diploma or equivalent, required. Degree or certification in job-related field preferred. Will accept any suitable combination of education, training or experience.
• 1 year of experience in high volume billing and invoice processing
• Proficient in MS Word, Excel, and Outlook
• Strong organizational and time management skills
• Excellent attention to detail
• Excellent communication skills and high level of comfort communicating with employees across functional areas
• High sense of urgency/proven ability to meet deadlines in a fast-paced environment

Will accept any suitable combination of education, training, and experience

Benefits (Start Day 1!):

• Legal Assistance, Identity Protection, Pet Coverage
• Retirement Plan with Employer Match

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.