Billing Specialist

Heniff Transportation Systems; South Carolina; On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Generous Vacation Time

Company Paid Holidays

Company 401(k) and Roth with Employer

Job summary

Heniff Transportation Systems is seeking a Billing Specialist to ensure the timely preparation and accuracy of customer invoices, following established billing processes and procedures, within a fast-paced office environment.

The role requires validating documents (POs, BOLs, scale tickets), addressing invoicing questions from customers, maintaining professional relationships with team members, and reporting to the Billing Manager while contributing to process improvements.

Qualifications

• High school diploma or GED.
• Minimum 2 years billing experience.
• Experience using MS Word, Excel, Outlook, and Great Plains software.
• Associate’s or Bachelor’s degree preferred.
• Experience in Transportation with Chemical companies.

Responsibilities

• The Billing Specialist will mail daily invoices.
• Index documents timely and validate backup (POs, BOLs, scale tickets, freight paperwork).
• Handle rejected invoices from customers regarding emails.
• Review billing mailbox daily and maintain professional team relationships.
• Answer billing questions from customers and perform additional duties as assigned.

Skills

Billing

Attention to detail

Communication

Customer service

Organizational skills

Multi-tasking

Education

High school diploma

Associate/Bachelor's degree preferred

Tools

MS Word

Excel

Outlook

Great Plains

Job description

It’s fun to work in a company where people truly BELIEVE in what they’re doing!
We’re committed to bringing passion and customer focus to the business.

Heniff Transportation provides best-in-class supply chain solutions to our valued customers by utilizing our network of supply chain services and resources. We focus on creating extraordinary growth and value across the markets, industries, and customers we serve through outstanding safety, innovation, and service performance. We accomplish this through one of the largest, fully integrated networks of terminals, transload and tank wash facilities in North America and now in Canada. We strive to be the BEST at everything we do.

Position Summary

The Billing Specialist is responsible for the timely preparation of customer invoices in accordance with the billing process and procedures.

Duties and Responsibilities

• The Billing Specialist will be mailing of daily invoices.
• Index documents timely.
• The Billing Specialist will validate backup documents related to billing such as Purchase Orders (PO’s), Bills of Lading (BOL’s), scale tickets, freight paperwork, etc. against the order.
• Manage rejected invoices from customers regarding emails.
• The Billing Specialist will review billing mailbox daily.
• The Billing Specialist will develop and maintain a professional relationship with team members.
• Work with customers to answer billing questions.
• The Billing Specialist will perform additional duties as assigned.
• The Billing Specialist will report directly to the Billing Manager.

Requirements

Education and Experience:

• High school diploma or GED
• Minimum 2 years billing experience
• Experience using s MS Word, Excel, Outlook, and Great Plains software

Preferred qualifications:

• Associate’s or Bachelor’s degree
• Experience in Transportation with Chemical companies

Essential Qualifications:

• Demonstrated organizational and analytical skills
• Demonstrated skill to possess a positive and motivated attitude in a fast pace environment
• Ability to adapt to change
• Strong interpersonal skills
• Excellent verbal and written communication skills
• Ability to provide excellent customer service to internal and external customers
• Strong problem solving and listening skills
• Demonstrated ability to work independently and as a contributing team member
• Proven multi-tasking and prioritization skills
• Demonstrated ability to act as a team player and get involved in all aspects of the business function

Language Skills:

• Ability to read, write and speak English proficiently

Physical Demands:

• While performing the duties of this job, the employee is regularly required to talk or hear.
• May be required to stand, walk, sit, use hands to feel; reach with hand and arms, and stoop, kneel or crouch as needed.
• Specific vision requirements include the ability to see at close range, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Ability to operate in a constant state of alertness and safe manner.

Work Environment:

• The position typically operates in a standard office environment.
• This position routinely uses office equipment such as computers, phones, photocopiers, file cabinets, and fax machines.

Benefits

• Medical, Dental and Vision Insurance
• Generous Vacation Time
• Company Paid Holidays
• Company 401(k) and Roth with Employer Matching Contributions

Salary Range

Disclaimer: The salary range for this position is $18.00 to $26.50 hourly. This range is based on market data and internal equity. The final offer will be determined by various factors, including the candidates experience, education, skills, qualifications, and geographic location.

Heniff Family of Companies, we believe our biggest asset is our people. We are proud to be an equal opportunity employer, hiring and developing individuals from diverse backgrounds and experiences to add to our collaborative culture. Heniff treats all candidates and employees with respect and does not discriminate in our recruiting, hiring, and promoting processes and general treatment during employment, including on the basis of actual or perceived race, creed, color, religion, sex, age, sexual orientation, gender identity and/or expression, alienage or national origin, ancestry, citizenship status, marital status, veteran status, or disability.