Billing Specialist

Pathways Personnel, Inc.; San Francisco (CA); Hybrid; USD 70,000 - 95,000; Full time

Job summary

Pathways Personnel, Inc. is partnering with a prestigious San Francisco law firm to hire an experienced Billing Specialist. The role supports attorneys in a hybrid work setting, with 2/3 in-office and 2/3 remote work arrangements in downtown San Francisco.

Responsibilities include preparing and finalizing client invoices, resolving billing discrepancies, maintaining records, and supporting month-end close. Requires 5+ years in law-firm billing and proficiency in Aderant or Elite.

Qualifications

• Minimum 5 years of billing experience in professional services, preferably law.
• High school diploma or GED; additional accounting coursework preferred.
• Proficiency in Microsoft Office and legal billing software (Aderant/Elite).
• Strong knowledge of billing procedures, e-billing, and financial reconciliation.

Responsibilities

• Prepare, review, and finalize client invoices, including complex billing arrangements.
• Research billing discrepancies, process adjustments, and resolve invoicing issues.
• Maintain client billing records, matter information, rates, and e-billing platforms.
• Coordinate payment applications, accounts receivable inquiries, and cost recovery activities.
• Assist with month-end closing, time entry corrections, and financial reconciliations.
• Prepare financial reports and billing analyses for special projects.
• Support attorneys and staff with billing systems and provide supervisory coverage as needed.

Skills

Billing accuracy

Attention to detail

Analytical skills

Communication skills

Problem-solving

Education

High school diploma or GED

Associate degree or accounting coursework

Tools

Aderant

Elite

Microsoft Office

Job description

Our client is a prestigious thriving local law firm which is headquartered in downtown San Francisco. Employees choose our client because of their culture, leadership, and low turnover. They are seeking an experienced Billing Specialist to support attorneys in their San Francisco office.

Hybris is 2/3 days in office and 2/3 remote.

Responsibilities:

Prepare, review, and finalize client invoices, including complex billing arrangements and electronic submissions.

Research billing discrepancies, process adjustments, and resolve invoicing issues.

Maintain client billing records, matter information, timekeeper rates, and e-billing platforms.

Coordinate payment applications, accounts receivable inquiries, and cost recovery activities.

Assist with month-end closing, time entry corrections, and financial reconciliations.

Prepare financial reports, billing analyses, and supporting documentation for special projects.

Support attorneys and staff with billing systems and provide supervisory coverage as needed.

Qualifications:

5+ years of billing experience in professional services, preferably within a law firm.

High school diploma or GED required; associate degree or accounting coursework preferred.

Proficiency in Microsoft Office and legal billing software, preferably Aderant or Elite.

Strong knowledge of billing procedures, accounting principles, e-billing, and financial reconciliation.

Excellent organizational, analytical, communication, and problem-solving skills with exceptional attention to detail.