Billing Specialist

Strata Innovative Solutions Inc; San Antonio (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

Strata Innovative Solutions Inc in San Antonio, TX is seeking a Billing Specialist to prepare and issue accurate customer invoices, review data for accuracy, and maintain billing records to support timely revenue collection.

You will collaborate with Sales, Operations, and Finance, process credits and refunds, and assist with month-end close to ensure compliance with contracts and accounting standards.

Qualifications

• 1+ years of billing, AR, or related accounting experience.
• Strong understanding of billing processes and basic accounting principles.
• Experience with billing systems or ERP software (Oracle, SAP; COINS preferred).
• Proficiency in Microsoft Excel and MS Office applications.
• Attention to detail and strong organizational skills.
• Knowledge of sales tax or VAT is a plus.

Responsibilities

• Prepare and issue accurate customer invoices in accordance with contracts, pricing, and company policies.
• Review billing data for accuracy, completeness, and proper authorization.
• Maintain and update customer accounts, billing schedules, and pricing information.
• Resolve billing discrepancies, adjustments, and customer inquiries in a timely manner.
• Collaborate with Sales, Operations, and Finance teams to ensure billing accuracy and timely revenue recognition.
• Process credits, rebills, and refunds as needed.
• Assist with month-end close activities related to billing and revenue.

Skills

Attention to detail

Written & verbal communication

Time management

Analytical thinking

Independent worker

Team collaboration

Education

Associate’s or Bachelor’s degree in Accounting, Finance, Business

Tools

Oracle

SAP

COINS

Job description

Job SummaryThe Billing Specialist is responsible for preparing, processing, and maintaining accurate customer billing records. This role ensures invoices are generated correctly and on time, resolves billing discrepancies, and works closely with internal teams and external customers to support timely and accurate revenue collection.Key ResponsibilitiesPrepare and issue accurate customer invoices in accordance with contracts, pricing, and company policiesReview billing data for accuracy, completeness, and proper authorizationMaintain and update customer accounts, billing schedules, and pricing informationResolve billing discrepancies, adjustments, and customer inquiries in a timely mannerCollaborate with Sales, Operations, and Finance teams to ensure billing accuracyProcess credits, rebills, and refunds as neededEnsure compliance with contractual terms, accounting standards, and regulatory requirementsMaintain organized billing records and documentationAssist with month-end close activities related to billing and revenueSupport audits by providing billing documentation and reportsIdentify and recommend process improvements to enhance billing accuracy and efficiencyRequired QualificationsAssociate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field (or equivalent experience)1+ years of billing, accounts receivable, or related accounting experienceStrong understanding of billing processes and basic accounting principlesExperience with billing systems or ERP software such as Oracle or SAP – COINS Software experience is highly preferredProficiency in Microsoft Excel and other MS Office applicationsHigh attention to detail and strong organizational skillsExperience with contract-based or recurring billingFamiliarity with revenue recognition principlesExperience in a high-volume billing environmentKnowledge of sales tax, VAT, or other applicable billing taxesStrong analytical and problem-solving skillsExcellent written and verbal communication skillsAbility to manage multiple priorities and meet deadlinesCustomer-service oriented mindsetAbility to work independently and collaborativelyCommitment to accuracy, confidentiality, and ethical financial practices