Billing Specialist

Getgrooven; Salt Lake City (UT); On-site; USD 60,000 - 85,000; Full time

Job summary

Getgrooven is seeking a detail-oriented Billing Specialist focused on New Construction to join our Accounting & Finance team in Utah. You will manage the end-to-end billing for construction contracts, track progress payments, and ensure milestones are met to support cash flow and project transparency.

Ideal candidates have 3+ years in accounts receivable or billing, strong Excel skills, and experience with Procore or similar billing software. AIA billing exposure is a plus.

Qualifications

• 3+ years of accounts receivable or billing experience.
• Experience with construction contracts and project-based billing.
• Advanced Excel skills; experience with Procore or similar billing software.

Responsibilities

• Manage end-to-end billing for construction contracts per project terms.
• Set up billing using Schedule of Values to start projects.
• Prepare and submit draw requests and progress billings by milestones.
• Coordinate lien waivers and compliance docs for subs and vendors.
• Prepare reporting such as lien releases and certified payroll reporting.
• Work with Project Managers to ensure billing reflects work completed.
• Monitor accounts receivable aging and follow up on payments.

Skills

Accounts Receivable

Billing

Construction contracts

Excel proficiency

ERP software

Procore

Attention to detail

Tools

Accounting/ERP software

Job description

Overview of the Role

We are seeking a detail-oriented and organized Billing Specialist focused on New Construction to join our Accounting & Finance team. In this role, you will be the primary point of contact for managing complex billing cycles associated with new construction projects. You will ensure that all contract billing is accurate, progress payments are tracked meticulously, and financial milestones are met. Your work will directly impact our cash flow and project transparency, supporting Groove’s mission to deliver top-tier hospitality technology solutions.

What You’ll Do

• Manage and oversee the end-to-end billing process for construction contracts, ensuring adherence to specific project terms and schedules.
• Oversee the inflow of new construction projects including Schedule of Values to set up billing accurately and effectively to kickstart the project
• Prepare and submit accurate draw requests and progress billings based on project milestones and completion percentages.
• Coordinate the collection and filing of lien waivers and other required compliance documentation for subcontractors and vendors.
• Prepare customer required reporting and documentation such as lien releases, certified payroll reporting, etc.
• Work closely with Project Managers to review project status and ensure billing reflects actual work completed.
• Monitor accounts receivable aging for construction projects and proactively follow up on outstanding progress payments.

What You Bring

• Must Haves:
  • 3+ years of experience in Accounts Receivable or Billing.
  • Proven experience with construction contracts and project-based billing workflows.
  • Advanced proficiency in Microsoft Excel and experience with accounting/ERP software.
  • Experience with Procore and other customer billing software
  • Strong attention to detail and ability to handle high-volume, technical documentation.
• Nice-to-Have
  • Experience with AIA billing (G702/G703) and progress payment applications.
  • Familiarity with construction management software or specialized construction ERP platforms.

Why You’ll Love It Here

• Brand-new office in Midvale, stocked kitchen, onsite gym & Peloton
• Wellness perks including an onsite masseuse and mental health support
• Robust benefits package: medical, dental, vision, pet insurance, 401(k) match
• A culture that values innovation, growth, and having fun while doing it

Who We Are

We provide reliable property technology—including managed Wi‑Fi, TV, phone, cabling, access control, and smart building solutions—to hotels, senior living communities, and apartments. Guided by accountability, integrity, innovation, and exceptional support, we’re committed to creating better experiences for our customers and their guests and residents. Join us in living the Groove Way and shaping the future of property technology.