Admin Billing Specialist

FALL CREEK FARM & NURSERY; Hickory (NC); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Weekly Paychecks

Paid Time Off

Parental Leave

Holidays

401(k) w/ Company Match

Stock Purchase Plan

Education Reimbursement

Legal Insurance

Discounts on gym memberships

Pet insurance

Job summary

FALL CREEK FARM & NURSERY is seeking a detail‑driven Project Coordinator to keep projects on track, bill clients accurately, and collaborate with field teams, supervisors, and accounting. This in‑office role emphasizes organized data, timely invoicing, and strong communication.

You will review logs, enter data, prepare invoices, reconcile discrepancies, and support project managers with reporting. If you enjoy numbers, schedules, and client service, this position offers growth and a hands‑on

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree a plus.
• 2+ years in project coordination, billing, or administrative roles.
• Strong Excel/Google Sheets skills for data entry and reporting.
• In-office daily availability and ability to liaise with field and accounting teams.

Responsibilities

• Review daily production reports, timesheets, and logs before billing.
• Enter and maintain project data, labor hours, and units in systems.
• Prepare and track client invoices based on completed work.
• Reconcile billing discrepancies with field teams.
• Set up new projects and purchase orders in billing system.
• Support payroll coding and ensure time entries align with tasks.
• Monitor project status and deliver timely billing.
• Communicate with staff, vendors, customers regarding updates.
• Prepare reports and provide admin support to managers.
• Handle confidential information with discretion.

Skills

Project coordination

Billing

Administrative support

Attention to detail

Communication

Education

High school diploma or equivalent

Associate or Bachelor’s degree a plus

Tools

Excel

Google Sheets

Billing software

Project management tools

Job description

We’re looking for a detail driven & team oriented Project Coordinator who enjoys working with people and numbers. This is an in-office role where you’ll play a key part in keeping projects running smoothly by ensuring work is accurately tracked, organized, and billed to our clients. You’ll collaborate daily with field teams, supervisors, and accounting to review work logs, prepare invoices, and maintain accurate project records. If you enjoy solving problems, staying organized, and getting the details right, this role offers the opportunity to make a real impact while supporting field operations, delivering excellent service to our customers, and growing your skills in project coordination, financial tracking, and client communication.

Connecting you to great benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

What you’ll do

Review daily production reports, timesheets, and work logs to verify accuracy before billing

Enter and maintain project data, labor hours, and production units in spreadsheets and internal systems

Prepare, submit, and track client invoices based on completed work and contract requirements

Reconcile billing, hours, and work documentation; resolve discrepancies with field teams and supervisors

Set up new projects and purchase orders in the billing system and maintain contract files

Support payroll coding by confirming time entries are aligned with job tasks and cost codes

Monitor project status, timelines, and documentation to ensure timely billing and closeout

Create and organize project folders, records, lien waivers, permits, and closeout packages

Communicate with field staff, accounting, vendors, and customers regarding project updates and billing inquiries

Maintain accurate spreadsheets and tracking tools for production, job costs, and invoicing schedules

Assist with accounts receivable follow-ups and help resolve outstanding invoice issues

Prepare reports and provide administrative support to project managers and leadership

Handle confidential information with professionalism and strong attention to detail

What you’ll need

High school diploma or equivalent required; associate or bachelor’s degree a plus

Ability to pass pre-employment screening

2+ years of experience in project coordination, billing, accounting support, or administrative role (construction/telecom/utilities preferred)

Strong Excel/Google Sheets ability (data entry, formulas, reporting)

Comfortable working in-office daily and supporting field and accounting teams

Excellent attention to detail and accuracy working with numbers and documentation

Ability to read, understand, and process purchase orders, production reports, and time entry data

Strong organization and time management skills with the ability to meet deadlines

Clear and professional communication skills, both written and verbal

Ability to identify and resolve billing discrepancies and data issues

Experience using project management or billing software preferred

Reliable, dependable, and able to handle confidential information

Why grow your career with us

Your career here is more than just a job — it's your pathway to opportunity. Our hands‑on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety‑first culture that ensures you can do what you do best, with peace of mind.

Building stronger solutions together

Our company is an equal‑opportunity employer — we are committed to providing a work environment where everyone can thrive, grow, and feel connected.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.