Billing Specialist

Cobalt Recruitment; New York (NY); On-site; USD 41,000 - 48,000; Full time

Job summary

Cobalt Recruitment is seeking a Billing Coordinator in New York to ensure accurate, timely client billing and AR management. You will lead collections for past-due accounts and collaborate with Project Managers for monthly billing reviews.

You will reconcile data, resolve discrepancies, support contract changes, and assist with project close-out and ad-hoc analyses. Strong Excel and GAAP knowledge are required.

Qualifications

• Bachelor's degree in accounting, finance or related field is required.
• 3+ years of experience in billing coordination or staff accounting.
• Experience with billing/invoicing in a professional services firm that bills time.
• Solid understanding of end-to-end billing workflow and GAAP.
• Proficient in Excel; strong analytical and time management skills.

Responsibilities

• Ensure accurate and timely billing of clients and management of accounts receivable.
• Lead collection efforts for past-due accounts through client communication.
• Coordinate with Project Managers for monthly billing review.
• Coordinate with EDG staff to complete timesheets.
• Reconcile transactional data to support billing and reporting.
• Assist with resolution of discrepancies in financial records.
• Assist with project-related contract management including change orders.
• Support project close-out procedures and ensure financial obligations are met.
• Perform ad-hoc financial analysis and reporting.
• Identify opportunities for process improvements and efficiencies.

Skills

Billing coordination

Accounting

GAAP knowledge

Excel proficiency

Education

Bachelor's degree in Accounting/Finance

Tools

Microsoft Excel

Accounting software

Job description

Salary: USD30 - USD35 per hour

Key Responsibilities:

• Ensure accurate and timely billing of clients, and management of accounts receivable.
• Lead collection efforts for past-due accounts (communication and coordination with clients).
• Communication and coordination with Project Managers to conduct monthly billing review process.
• Communication and coordination with EDG staff to complete/finalize timesheets.
• Manage and reconcile transactional and resource management data to facilitate billing and reporting.
• Assist with the resolution of discrepancies in financial records and reports.
• Assist with project-related contract management, including change orders and contract amendments.
• Support project close-out procedures, ensuring all financial obligations are met.
• Perform ad-hoc financial analysis and reporting as needed.
• Continuously identify opportunities for process improvements and efficiencies.

Requirements:

• Bachelor’s degree in Accounting, Finance, or related field.
• 3+ years of experience in a billing coordinator and/or staff accounting role
• Experience with executing the billing/invoicing function at a professional services firm that bills time.
• Understanding of the end-to-end workflow regarding billing for time.
• Strong knowledge of Generally Accepted Accounting Principles (GAAP).
• Proficient in Microsoft Office Suite, with advanced Excel skills.
• Excellent analytical, problem-solving, and time management skills.