Billing Specialist

Addison Press Inc; Rutland (VT); Hybrid; USD 29,000 - 32,000; Full time

Job summary

Casella Resource Solutions is seeking a Billing Specialist to perform routine to moderately complex billing and ensure accurate, timely invoices for customer accounts.

The role offers on-site work in Rutland with potential remote/hybrid arrangements for qualified applicants, and a starting pay range of $21.00 to $23.00 per hour with clear career paths and growth opportunities.

Qualifications

• High School Diploma or GED and 1–2 years of business experience.
• Accounting or Finance background preferred.
• Excellent Excel skills and attention to detail.
• Able to work under tight timelines and in a fast-paced environment.

Responsibilities

• Understand Casella Resource Solutions billing processes and lines of business.
• Bill and process sales adjustments for assigned accounts.
• Audit weight tickets and maintain monthly invoicing for assigned accounts.
• Reconcile rebate accounts and run billing reports as needed.
• Assist Collections and finance on special projects and reporting.
• Prepare customer-level P&L spreadsheets after month-end billing.

Skills

Microsoft Excel

Attention to detail

Data entry

Team collaboration

Education

High School Diploma or GED

Accounting/Finance degree preferred

Tools

Billing systems

Job description

The Billing Specialist performs a variety of routine and non-routine, simple to moderately complex billing functions to ensure the proper preparation of accurate, timely bills to customers in accordance with service contract terms and is responsible for related activities. This role typically entails responsibility for customer accounts.
While this position may offer remote flexibility, candidates must be available to travel to the office for onboarding, training, and periodic in-person collaboration. Preference will be given to candidates who can work primarily in person at our Rutland location; however, we are open to remote/hybrid arrangements for highly qualified applicants.
The hiring range for this role is $21.00 to $23.00 per hour. Final compensation will be determined based on experience and skills. We believe in transparent pay and career development. This role offers growth opportunities, with clearly defined career paths, regular feedback, skill-building opportunities, and access to internal advancement. Compensation may increase with expanded responsibilities or promotion.

• Gains thorough understanding of all components that make up the operations of Casella Resource Solutions (CRS) including the different lines of business, customer base, equipment, division structure, and services offered by the company to increase efficiency and value in our billing process.
• Understands correct procedures for billing and processing sales adjustments for assigned accounts within the billing systems to enable efficient billing processes, and is knowledgeable of Casella’s systems, operations, and processes to supply information upon request of the customer and/or other department.
• Audits weight tickets for current month prior to month end close to ensure accurate billing.
• Maintains on time monthly invoicing for all CRS assigned accounts.
• Reconciles rebate accounts associated with assigned customers/vendors monthly to make any necessary corrections.
• Understands how to run billing reporting when necessary.
• Assists Collection department and finance team with special project assignments as needed.
• Maintains monthly reporting requirements for customer specific reporting.
• Completes monthly customer level profit and loss spreadsheet after billing conclusion at month end.
• Participates in training and other learning opportunities to expand knowledge of the company, products, sales and services and performs any other duties needed to help drive our vision, fulfill our mission, and/or abide by our core values.

Career Path Definitions & Distinctions:

Billing Specialist I: Demonstrates the ability to complete basic billing data entry, completes non-complex report formatting, shows an understanding of the operations that occur in Casella Resource Solutions, creates invoices, and resolves any billing related issues.

Billing Specialist II: Demonstrates the ability to complete accurate, more complex reports, completes complicated rebate transactions, focuses on more detailed and complicated weight tickets, receiving reports, pricing structures and transactions. Performs associated accounts payable for assigned customer accounts in addition to billing. Prepares customer level profit and loss spreadsheets monthly.

Billing Specialist Sr.: Demonstrates the ability to complete analysis of account billing, has a clear understanding of the relationship between pricing, volume and vendor changes on accounts. Has the ability to assist account managers and finance team on items impacting the customer level P & L. Handles work related projects specific to accounts as assigned by other members of the finance team. Displays leadership and training skills and applies then to the supervision, hiring of, training and reviewing billing roles and processes.

The successful candidate will have a High School Diploma or GED, have 1-2 year of business experience with increasing responsibilities, have demonstrated the ability to work as part of a team in a collaborative environment, have the ability to work with specific monthly timelines, and be legally eligible to work in the United States. It is preferred that the candidate has an Accounting or Finance Related degree or background and direct experience with billing, data entry, and accounts payable.

The ability to work under pressure and in a fast-paced environment, high attention to detail, proficiency in Microsoft Suite, especially Excel are required. Excellent verbal, written, analytical and formal presentation skills, great relationship management skills, and a thorough knowledge and understanding of billing transactions and processes are desired.