Billing Specialist

Casella Waste Systems, Inc.

Rutland (VT)

Hybrid

USD 29,000 - 32,000

Full time

10 days ago

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Benefits offered by this job

Medical

Dental

Vision

Life & Disability Insurance

Maternity & Parental Leave

Flexible Spending Accounts

Discounted Stock Program

401K

Boot & Clothing Allowance

Safety Awards

Employee Assistance Plan

Wellness Incentive

Tuition Assistance

Career Pathways

Tool Allowance

and More

Job summary

Casella Waste Systems, Inc. in Rutland, VT is seeking a Billing Specialist to perform routine to moderately complex billing tasks and ensure accurate, timely customer bills aligned with service contracts.

The role emphasizes collaboration with the finance team and internal departments. While on-site work is preferred, the company offers remote/hybrid arrangements for qualified applicants; onboarding requires travel to the Rutland office.

Qualifications

The candidate will have a HS diploma or GED with ability to work in a team and meet monthly timelines.
Accounting or finance background preferred; billing/data entry experience is a plus.
Strong communication and organizational skills required.

Responsibilities

Understand Casella Resource Solutions operations and billing processes.
Process billing and monthly invoicing for assigned accounts.
Audit weight tickets and ensure accuracy before month-end close.
Maintain on-time monthly invoicing for all CRS assigned accounts.
Reconcile rebate accounts monthly and correct discrepancies.
Understand how to run billing reporting when necessary.
Support collections and finance on special projects.
Maintain monthly customer reporting and P&L spreadsheets.

Skills

Analytical

Teamwork

Attention to detail

Excel

Education

High School Diploma or GED

Accounting or Finance background preferred

Tools

Microsoft Excel

Billing systems

Job description

Position Summary
The Billing Specialist performs a variety of routine and non-routine, simple to moderately complex billing functions to ensure the proper preparation of accurate, timely bills to customers in accordance with service contract terms and is responsible for related activities. This role typically entails responsibility for customer accounts. While this position may offer remote flexibility, candidates must be available to travel to the office for onboarding, training, and periodic in-person collaboration. Preference will be given to candidates who can work primarily in person at our Rutland location; however, we are open to remote/hybrid arrangements for highly qualified applicants. The hiring range for this role is $21.00 to $23.00 per hour. Final compensation will be determined based on experience and skills. We believe in transparent pay and career development. This role offers growth opportunities, with clearly defined career paths, regular feedback, skill-building opportunities, and access to internal advancement. Compensation may increase with expanded responsibilities or promotion. #INDSJ

Key Responsibilities

Gains thorough understanding of all components that make up the operations of Casella Resource Solutions (CRS) including the different lines of business, customer base, equipment, division structure, and services offered by the company to increase efficiency and value in our billing process.
Understands correct procedures for billing and processing sales adjustments for assigned accounts within the billing systems to enable efficient billing processes, and is knowledgeable of Casella’s systems, operations, and processes to supply information upon request of the customer and/or other department.
Audits weight tickets for current month prior to month end close to ensure accurate billing.
Maintains on time monthly invoicing for all CRS assigned accounts.
Reconciles rebate accounts associated with assigned customers/vendors monthly to make any necessary corrections.
Understands how to run billing reporting when necessary.
Assists Collection department and finance team with special project assignments as needed.
Maintains monthly reporting requirements for customer specific reporting.
Completes monthly customer level profit and loss spreadsheet after billing conclusion at month end.
Participates in training and other learning opportunities to expand knowledge of the company, products, sales and services and performs any other duties needed to help drive our vision, fulfill our mission, and/or abide by our core values.
Career Path Definitions & Distinctions

Billing Specialist I :

Demonstrates the ability to complete basic billing data entry, completes non-complex report formatting, shows an understanding of the operations that occur in Casella Resource Solutions, creates invoices, and resolves any billing related issues.

Billing Specialist II:

Demonstrates the ability to complete accurate, more complex reports, completes complicated rebate transactions, focuses on more detailed and complicated weight tickets, receiving reports, pricing structures and transactions. Performs associated accounts payable for assigned customer accounts in addition to billing. Prepares customer level profit and loss spreadsheets monthly.

Billing Specialist Sr.:

Demonstrates the ability to complete analysis of account billing, has a clear understanding of the relationship between pricing, volume and vendor changes on accounts. Has the ability to assist account managers and finance team on items impacting the customer level P & L. Handles work related projects specific to accounts as assigned by other members of the finance team. Displays leadership and training skills and applies then to the supervision, hiring of, training and reviewing billing roles and processes.

Education, Experience & Qualifications

The successful candidate will have a High School Diploma or GED, have 1-2 year of business experience with increasing responsibilities, have demonstrated the ability to work as part of a team in a collaborative environment, have the ability to work with specific monthly timelines, and be legally eligible to work in the United States. It is preferred that the candidate has an Accounting or Finance Related degree or background and direct experience with billing, data entry, and accounts payable.

The ability to work under pressure and in a fast-paced environment, high attention to detail, proficiency in Microsoft Suite, especially Excel are required. Excellent verbal, written, analytical and formal presentation skills, great relationship management skills, and a thorough knowledge and understanding of billing transactions and processes are desired.

Attributes

Analytical, team-oriented individual who is attentive to detail, hard worker, creative, trustworthy, adaptable and results-oriented with the ability to see the larger picture while focusing on detailed information.

Benefits