Billing Specialist

Weston & Sampson; Reading (MA); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Meaningful work

Ownership mindset

Growth opportunities

Flexible workplace

Strong culture

Job summary

Weston & Sampson is seeking a Billing Specialist in Reading, MA with 3–5 years of accounting experience to join the Accounting team. The role focuses on high-volume project-based billing, collections support, reconciliations, and interdepartmental collaboration in a collaborative, expanding firm.

The ideal candidate will have a Bachelor’s in Accounting (or related field) and strong Excel/Word skills, with a preference for candidates familiar with Deltek VantagePoint and the

Qualifications

• 3–5 years of professional experience in accounting, finance, or a related role.
• Bachelor’s Degree in Accounting or a related field is strongly preferred.
• Experience in the construction/engineering industry is a plus.
• Experience using Deltek VantagePoint is a plus.

Responsibilities

• Perform a high volume of project-based billing activities in accordance with contract terms and policies.
• Support collections by monitoring accounts receivable and following up on outstanding balances.
• Complete account reconciliations and investigate discrepancies.
• Coordinate with Accounts Payable and G/L teams for intercompany billings/payables.
• Collaborate with project managers to resolve billing inquiries.

Skills

Accounting experience

Excel

Word

Communication

Problem solving

Detail oriented

Organizational skills

Time management

Team collaboration

Education

Bachelor's degree in Accounting or related field

Tools

Deltek VantagePoint

Job description

Weston & Sampson is seeking a Billing Specialist with 3–5 years of experience to join our Accounting team in our Reading, MA office. This role is ideal for a self-motivated, detail-oriented professional and team player who thrives in a collaborative environment and is eager to take on increasing responsibilities as the company continues to grow.

What You’ll Do

• Perform a high volume of project-based billing activities in accordance with contract terms and company policies
• Support collections efforts by monitoring accounts receivable and following up on outstanding balances with clients
• Complete account reconciliations and investigate discrepancies
• Coordinate with the Accounts Payable Team regarding PWP charges
• Coordinate with Accounts Payable Team and G/L team for Intercompany billings/payables.
• Provide additional accounting and administrative support as needed within the department
• Collaborate with team members and project managers to resolve billing and accounting inquiries

Initial responsibilities will focus on one or more of the above areas, with opportunities to expand responsibilities over time.

What You Will Bring

• Bachelor’s Degree in Accounting or a related field (strongly preferred but not required)
• 3–5 years of professional experience in accounting, finance, or a related role
• Experience in the construction and/or engineering industry is a plus
• Experience using Deltek VantagePoint is a plus
• Strong verbal and written communication skills
• Proficiency in Microsoft Excel and Word
• Solid understanding of basic accounting principles
• Strong problem-solving, research, documentation, and data analysis skills
• Detail-oriented, reliable, and professional with a positive attitude
• Excellent organizational and time management skills
• Ability to multitask, adapt quickly to change, and follow tasks through to completion
• Willingness to work collaboratively in a team environment and assist with additional duties as needed

Hourly Range: $33.00-$36.00

Overview

At Weston & Sampson, you’ll work alongside more than 1,000 employee-owners who are passionate about improving our communities. From providing clean water to designing resilient infrastructure and sustainable environments, our work has a direct impact on quality of life. We’re looking for curious, driven professionals who want to contribute to innovative, impactful projects and grow with a team that supports them.

We are a 100% employee-owned, interdisciplinary firm offering design, engineering, and environmental services. Since our founding in 1899, we have worked to build a collaborative, forward-thinking environment grounded in respectfor each other’s ideas.

We Offer

• Meaningful work:Contribute to projects that protect and enhance the natural and built environments
• Ownership mindset: As an employee-owner, your work directly contributes to our shared success
• Growth opportunities: Build your career through mentorship, diverse projects, and clear advancement pathways
• Flexible workplace: Work in a way that supports your life and not the other way around
• Strong culture: Join a team that values collaboration, inclusion, and recognition

Our Commitment to Inclusion, Diversity, Equity & Access (IDEA)

We believe diverse perspectives make us stronger. Weston & Sampson is committed to fostering a culture of belonging where all employees feel valued, respected, and empowered. We actively support IDEA principles across our organization and in our daily work.

Ready to transform your environment? Let’s work together.