Billing Specialist

London Approach; Philadelphia (Philadelphia County); Hybrid; USD 35,000 - 45,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Reed Smith is seeking a Billing Specialist to support the billing team by preparing client invoices, submitting electronic bills, and maintaining client account data across multiple offices. The role requires experience in law firm billing, meticulous attention to detail, and the ability to manage several deadlines in a fast-paced environment.

The position offers a temporary, hybrid schedule with four days onsite and one remote day, across major U.S. locations including Philadelphia.

Qualifications

• 3+ years of billing experience, preferably in a law firm.
• Proficiency with electronic billing (e-billing) platforms.
• Strong Excel skills and attention to detail.

Responsibilities

• Prepare and review monthly client invoices for accuracy.
• Submit invoices through electronic billing platforms.
• Communicate billing status with attorneys and secretaries.
• Update client and matter information in billing systems.
• Research billing discrepancies and account credits.

Skills

Attention to detail

Communication skills

Multitasking

Time management

Tools

Elite 3E

Elite

Aderant

Excel

Job description

Philadelphia , Pennsylvania Contract Oct 13, 2026

The Billing Specialist will support the billing team at Reed Smith, a large international law firm, by preparing client invoices, managing electronic billing submissions, and maintaining accurate client account information. The ideal candidate will have law firm billing experience, strong attention to detail, and the ability to manage multiple billing deadlines in a fast-paced environment.

Location: Philadelphia, PA; Pittsburgh, PA; Miami, FL; Dallas, TX; Houston, TX; Denver, CO; Atlanta, GA; Chicago, IL; Princeton, NJ; Washington, DC; Boston, MA

Schedule: Temporary, Hybrid – 4 days onsite and 1 day remote, generally 8:00 AM–5:00 PM

Pay Rate: Varies by location, $25.48–$32.96 per hour

Key Responsibilities:

• Prepare and review monthly client invoices for accuracy
• Submit invoices to clients through electronic billing platforms
• Communicate with attorneys and legal secretaries regarding billing status and questions
• Update client and matter information within billing systems
• Research billing discrepancies, expenses, and account credits
• Edit time and cost entries as needed
• Respond to billing inquiries and assist with account maintenance
• Assist with year-end billing activities and special projects
• Ensure invoices are completed accurately and within established deadlines

Qualifications:

• 3+ years of billing experience, preferably within a law firm
• Prior electronic billing (e-billing) experience
• Experience with Elite 3E, Elite, Aderant, or similar billing systems preferred
• Proficiency in Microsoft Excel
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to prioritize multiple assignments and meet deadlines
• Comfortable working independently in a fast-paced environment
• Professional demeanor and strong problem-solving abilities