E-Billing Specialist

Reed Smith LLP; Pittsburgh (Allegheny County); Sur place; USD 54 000 - 78 000; Plein temps

Avantages offerts par ce poste

401(k)

Medical Insurance

Health Savings Account

Dental Insurance

Vision Insurance

Paid Time Off

Résumé du poste

Reed Smith LLP seeks an E-Billing Assistant to manage monthly client e-billing, validate invoices, and generate routine reports. You will coordinate with attorneys and assistants, ensure accuracy, and maintain client/matter data in 3E to comply with guidelines.

Ideal candidates have accounting exposure, strong Excel skills, and experience with e-billing platforms such as BillBlast, Tymetrix360, and CounselLink. This role supports the firm’s finance operations.

Qualifications

• Associate degree in Accounting or equivalent work experience preferred.
• Experience with e-billing or accounting functions preferred.
• Knowledge of Elite/3E accounting software and related systems.

Responsabilités

• E-Bill invoices monthly for assigned clients and monitors submissions.
• Proof electronic invoices for accuracy and generate monthly reports.
• Communicate status of invoices with attorneys and assistants.
• Update client/matter information in the 3E system per guidelines.
• Gain mastery of e-billing systems (BillBlast, Tymetrix360, Passport, etc.).
• Collaborate with AP/Chrome River for expense backup and with Collections.

Connaissances

Excellent communication

Interpersonal skills

MS Excel

Elite/3E accounting software

Formation

Associate degree in Accounting

Outils

BillBlast

3E/Elite

Tymetrix360

Passport

CounselLink

Description du poste

Position summary

This position is responsible for client e-billing and client e-billing account maintenance.

Job duties and responsibilities

• E-Bill invoices monthly for assigned clients within BillBlast or designated E-billing site. This would include ensuring successful submission, monitoring of status and resolution of all rejections until final payment is received.
• Proof electronic invoices for accuracy.
• Generate monthly e-billing reports.
• Communicate with assigned attorneys and/or Executive Assistants regarding status of electronic invoices and deductions.
• Update client and matter information within the 3E system to ensure compliance with client e-billing guidelines.
• Assist attorneys and Executive Assistants with inquiries.
• Assist E-Billing Manager with new electronic billing set ups.
• Obtain matter ID's and submit timekeeper approvals on a timely basis.
• Gain an understanding/mastery of the e-billing systems (i.e. Tymetrix360, Passport, CounselLink, etc.).
• Work with AP/Chrome River to obtain expense backup.
• Assist with special projects as assigned by attorneys and/or manager.
• Work closely with Collections on status of electronic invoices.
• Submission of monthly accruals/budgets where required.
• Setup of Task/Activity codes and PTA Groups.

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Education: Associate degree in Accounting or equivalent work experience preferred.

Experience: Prior experience with e-billing or other accounting function preferred. Experience with Elite/ 3E, BillBlast and other e-billing systems preferred. Experience in a law firm or other professional service environment a plus. Mathematical aptitude and ability to organize/prioritize multiple assignments, work independently on various projects, and meet deadlines. Knowledge of MS Excel and Elite/3E accounting software. Excellent communication and interpersonal skills, as well as the ability to work with individuals at all organizational levels. Possess a customer focus and have a track record of providing the highest level of customer service. Able to organize and prioritize issues and workload.

Skills

Excellent verbal, written communication and organizational skills. Ability to prioritize workload and to deal with stress within a fast-paced work environment. Must be able to work independently and display a professional manner at all times. Strong attention to detail. Ability to communicate and interact effectively with all organizational levels. Ability to meet weekly and monthly deadlines along with the ability to handle daily requests.

Additional information

Supervisory responsibilities: None.

Equipment used: Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.

Essential job functions

• Ability to sit or stand for extended periods and perform tasks requiring prolonged computer use.
• Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities.
• Ability to communicate effectively.
• Ability to maintain attention to detail while analyzing billing information, managing multiple priorities, and applying sound judgment.
• Ability to access, use, and safeguard confidential and sensitive information while performing job responsibilities in work environments that support confidentiality, privacy, and information security requirements.
• Ability to work extended hours as required to meet deadlines or business needs.

Working conditions

You will be required to work in the office at minimum 4 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor.

Pay ranges

This is a non-exempt position. The hourly wage range for this role is $25.96 to $40.10, with an estimated annual compensation range of $54,000 to $78,000, based on expected hours. This represents the presently anticipated pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

• Pittsburgh, Miami, Dallas, Houston, Denver, Atlanta – $25.96 – $32.69 per hour (approximately $54,000 – $68,000 annually based on expected hours)
• Philadelphia – $27.88 – $35.09 per hour (approximately $58,000 – $73,000 annually based on expected hours)
• Chicago – $31.86 – $40.10 per hour (approximately $58,000 – $73,000 annually based on a 35-hour workweek)
• Princeton, Washington, DC, Boston – $29.32 – $37.50 per hour (approximately $61,000 – $78,000 annually based on expected hours)

Employee benefits overview

Our comprehensive benefits package includes:

• 401(k) Retirement Plan
• Medical Insurance
• Health Savings Account (HSA)
• Virtual Health Services
• Dental Insurance
• Vision Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Life Insurance
• Short-Term Disability Coverage
• Long-Term Disability Coverage
• Flexible Spending Accounts (FSA)
• Lyra Health Employee Assistance Program (EAP)
• Paid Family Leave (for eligible Exempt and Non-Exempt staff)
• Transportation Benefit
• Back-up Child Care Services
• College Coach Program
• Pet Insurance
• Paid Sick Time (for Exempt staff)
• Paid Time Off (available to all full-time, non-temporary employees)

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.

Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.

Qualified candidates only. No search firms.