Billing Specialist

Reed Smith LLP; Pittsburgh (Allegheny County); On-site; USD 53,000 - 64,000; Full time

Benefits offered by this job

401(k) Retirement Plan

Medical Insurance

Health Savings Account (HSA)

Dental Insurance

Vision Insurance

Life Insurance

Paid Time Off

Job summary

Reed Smith LLP in Pittsburgh seeks a Billing Clerk to manage monthly client billing and account maintenance in a fast-paced law firm environment. You will generate and proof invoices using the 3E system, set up electronic billing, and collaborate with attorneys and secretaries to ensure timely, accurate charges while updating client and matter records.

Strong mathematical aptitude and proficiency with Elite/3E and Excel are preferred.

Qualifications

• Associate degree in Accounting or equivalent experience.

Responsibilities

• Bill clients monthly within the 3E workflow.
• Generate and proof invoices for accuracy.
• Mail, email or electronically submit invoices to clients.
• Update client and matter information within the 3E system.
• Assist attorneys and secretaries with inquires.
• Set up electronic billing as needed.
• Edit time and cost entries as instructed.
• Research details of expenses and/or credits on a client's account.
• Assist with special projects as assigned by attorneys and/or manager.

Skills

Billing experience

Excel proficiency

Communication skills

Attention to detail

Time management

Education

Associate Degree in Accounting or equivalent

Tools

Elite/3E

Excel

Job description

Position summary

This position is responsible for client billing and client account maintenance.

Job duties and responsibilities

• Bill clients monthly for assigned attorneys within the paperless 3E workflow system.
• Generate and proof invoices for accuracy.
• Mail, email or electronically submit invoices to clients.
• Communicate with assigned attorneys and/or secretaries regarding status of monthly billing.
• Update client and matter information within the 3E system.
• Assist attorneys and secretaries with inquires.
• Set up electronic billing as needed.
• Edit time and cost entries as instructed.
• Research details of expenses and/or credits on a client's account.
• Assist with special projects as assigned by attorneys and/or manager.

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Education: Associate Degree in Accounting or equivalent work experience preferred.

Experience: Prior experience with billing or other accounting function preferred. Experience with Elite/ 3E or other accounting/billing system preferred. Experience in a law firm or other professional service environment a plus. Mathematical aptitude and ability to organize/prioritize multiple assignments, work independently on various projects, and meet deadlines. Knowledge of MS Excel and Elite/3E accounting software. Excellent communication and interpersonal skills, as well as the ability to work with individuals at all organizational levels. Possess a customer focus and have a track record of providing the highest level of customer service. Able to organize and prioritize issues and workload.

Skills: Excellent verbal, written communication and organizational skills. Ability to prioritize workload and to deal with stress within a fast-paced work environment. Must be able to work independently and display a professional manner at all times. Strong attention to detail. Ability to communicate and interact effectively with all organizational levels. Ability to meet weekly and monthly deadlines along with the ability to handle daily requests. Ability to handle multiple tasks on a daily basis and complete assignments within set timelines. Exceptional organizational and time management skills. Must have keen problem-solving and troubleshooting abilities and solutions-oriented thinking.

Additional information

Supervisory responsibilities: None.

Equipment used: Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.

Essential job functions

• Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use.
• Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities.
• Ability to communicate effectively.
• Ability to maintain attention to detail while analyzing complex information, managing multiple priorities, and applying sound judgment to decisions.
• Ability to work extended hours as required to meet project, client, or business needs.

Working conditions

You will be required to work in the office at minimum 4 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor.

Pay ranges

This is a non-exempt position. The hourly wage range for this role is $25.48 to $32.96, with an estimated annual compensation range of $53,000 to $64,000, based on expected hours. This represents the presently anticipated pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Pittsburgh/Denver/Atlanta/Dallas/Houston – $25.48 – $27.40 per hour (approximately $53,000 – $57,000 annually based on expected hours)
Miami – $27.17 – $29.23 per hour (approximately $53,000 – $57,000 annually based on expected hours)
Philadelphia – $27.40 – $28.84 per hour (approximately $57,000 – $60,000 annually based on expected hours)
Chicago – $31.31 – $32.96 per hour (approximately $57,000 – $60,000 annually based on expected hours)
Princeton/Washington, DC – $29.32 – $30.76 per hour (approximately $61,000 – $64,000 annually based on expected hours)

Employee benefits overview

Our comprehensive benefits package includes:

• 401(k) Retirement Plan
• Medical Insurance
• Health Savings Account (HSA)
• Virtual Health Services
• Dental Insurance
• Vision Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Life Insurance
• Short-Term Disability Coverage
• Long-Term Disability Coverage
• Flexible Spending Accounts (FSA)
• Lyra Health Employee Assistance Program (EAP)
• Paid Family Leave (for eligible Exempt and Non-Exempt staff)
• Transportation Benefit
• Back-up Child Care Services
• College Coach Program
• Pet Insurance
• Paid Sick Time (for Exempt staff)
• Paid Time Off (available to all full-time, non-temporary employees)

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.

Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.

Qualified candidates only. No search firms.