Billing Specialist

Talentify; New York (NY); On-site; USD 55,000 - 59,000; Full time

Job summary

New York Edge in New York, NY is seeking a Billing Specialist to ensure timely and accurate billing for a portfolio of government contracts. In this full-time role, you will support data integrity and reporting, collaborating with the finance team to meet funder requirements.

The ideal candidate has 2+ years of nonprofit billing experience and strong organizational skills, with proficiency in MS Office, Google Docs, Salesforce, and contract management platforms. Monday–Friday, 9am–5pm in-office.

Qualifications

• 2+ years related experience for a non-profit organization.
• Experience working with cross-functional and inter-department teams.
• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Detail-oriented mindset with focus on accuracy.

Responsibilities

• Provide timely and accurate billing in compliance with funder requirements.
• Work with the finance team and provide analysis and reporting as needed to managers and senior leadership.
• Understand fiscal reporting procedures and requirements of public/private contracts as outlined by funding agencies to ensure grant compliance.
• Develop and implement dashboards and trackers to monitor billing progress by funder/contract/site.
• Utilize financial systems to extract data to align billing with general ledger.
• Develop knowledge of fiscal policies of contracting agencies to ensure accuracy in expenses billed.
• Assist Manager of Contract Budget Reporting in preparation and review of financial reports (PERS).
• Other duties as assigned.

Skills

Strong organizational skills

Excellent communication

Detail-oriented

Proficient in MS Office Suite

Proficient in Google Docs

Proficient in Salesforce

Contract management platforms

Independent work

Team collaboration

Education

BA/BS in Finance, Accounting, Economics, Business, or Public Administration

Tools

MS Office Suite

Google Docs

Salesforce

Contract management platforms

Job description

ABOUT US

New York Edge is the largest provider of after-school and summer camp programs in New York City public schools. Each year, academic programs, including STEM, the arts, sports and wellness, and college access, help 40,000 students develop leadership skills and succeed in school. Working parents count on our programs to provide safe and enriching environments for their children.

Summary:

New York Edge is seeking a highly organized, knowledgeable, and focused individual to fill the role of Billing Specialist. In this full-time role, you will be responsible for ensuring that New York Edge timely and accurately bills for a portfolio of government contracts. The Billing Specialist ensures data integrity, timely billing, and accurate tracking of data and reporting.

Schedule:

Monday-Friday, 9am - 5pm

Essential Job Functions:

• Provide timely and accurate billing in compliance with funder requirements.
• Work with members of the finance team and provide analysis and reporting as needed to managers and senior leadership.
• Understands fiscal reporting procedure and requirements of public/private contracts as outlined by funding agencies to ensure grant compliance.
• Develop and implement dashboards and trackers to monitor billing progress by funder/contract/site.
• Utilize financial systems to extract data to align billing with general ledger.
• Develop a working knowledge of fiscal policies of contracting agencies, so as to ensure accuracy in expenses being billed and translate to correct line items on required reporting documents to funding sources.
• Assist Manager of Contract Budget Reporting in preparation and review of financial reports (PERS) for funding agencies.
• Other duties as assigned

Education Requirement(s):

• BA or BS in Finance, Accounting, Economics, Business, or Public Administration

Experience Requirement(s):

• 2+ years related experience for a non-profit Organization
• Experience working with cross-functional and inter-department teams.

Required Knowledge, Skills, & Abilities:

• Strong organizational and project management skills, with the ability to manage multiple tasks and deadlines effectively.
• Excellent communication and interpersonal skills, with the ability to engage and collaborate with diverse stakeholders.
• Detail-oriented mindset, with a focus on accuracy and quality in all tasks performed.
• Proficient in using productivity tools and software, such as MS Office Suite, Google Docs, Salesforce, and contract management platforms.
• Ability to work independently, take initiative, and problem-solve.
• Ability to collaborate with others within a team environment.

Work Environment & Physical Demands:

• Work is performed mostly within an office setting but may be required to interact with the community at-large during events, outreach, and meetings.
• May be required to walk up and down stairs, lift or move objects/materials as needed.
• Work hours will be consistent Monday through Friday during regular business hours.

Salary Range:

$55,000 - $59,000/year

• Salary is commensurate with education and experience

At time of offer and acceptance, the job requires safety and security clearances through the Department of Education and Department of Health.

New York Edge is an Equal Opportunity/Affirmative Action Employer. We encourage candidates from all backgrounds and communities to apply.

Disclaimer: The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Monday - Friday ( 9 am - 5 pm)
35 hours per week