Assistant Billing Specialist

New York Edge; New York (NY); On-site; USD 5,758,000 - 8,293,000; Part time

Job summary

New York Edge seeks an Assistant Billing Specialist to manage timely and accurate billing for a portfolio of government contracts. The role emphasizes data integrity, reporting, and cross-functional collaboration within the finance team in Woodside, NY.

The position is part-time (21 hours/week) with a typical M-W 9am-5pm schedule. Requires an Associate Degree in Finance or related field and 2+ years of nonprofit experience.

Qualifications

• Detail-oriented mindset with accuracy in all tasks
• Proficient in MS Office and productivity tools
• Ability to work with minimal supervision and take initiative
• Ability to collaborate within a team environment

Responsibilities

• Assist gathering supporting documents for monthly billing
• Provide analysis and reporting to managers and senior leadership
• Ensure billing aligns with funding agencies' requirements
• Develop dashboards and trackers to monitor billing progress by funder/contract/site
• Extract data from financial systems to align billing with general ledger
• Translate expenses to correct line items on reporting documents
• Assist with preparation and review of financial reports for funding agencies

Skills

MS Office Suite

Google Docs

Detail-oriented

Team collaboration

Education

Associate Degree in Finance/Accounting

Tools

MS Excel

Job description

Job Description for Role: Assistant Billing Specialist

Reports to: Contract Budget Reporting Manager

Location: Woodside, NY

Hours & Schedule: M-W 9am-5pm

FLSA: Part time, 21 hours per week

About Us

New York Edge is the largest provider of after-school and summer camp programs in New York City public schools. Each year, academic programs, including STEM, the arts, sports and wellness, and college access, help 40,000 students develop leadership skills and succeed in school. Working parents count on our programs to provide safe and enriching environments for their children.

Summary

New York Edge is seeking a highly organized, knowledgeable, and focused individual to fill the role of Billing Specialist. In this full-time role, you will be responsible for ensuring that New York Edge timely and accurately bills for a portfolio of government contracts. The Billing Specialist ensures data integrity, timely billing, and accurate tracking of data and reporting.

Salary Range

$20 - $23 per hour

Schedule

Monday – Wednesday, 21 hours per week

Essential Job Functions

• Assist with gathering supporting documents for monthly billing
• Work with members of the finance team and provide analysis and reporting as needed to managers and senior leadership
• Understands fiscal reporting procedure and requirements of public/private contracts as outlined by funding agencies to ensure grant compliance
• Assist with the development and implementation of dashboards and trackers to monitor billing progress by funder/contract/site
• Utilize financial systems to extract data to align billing with general ledger
• Develop a working knowledge of fiscal policies of contracting agencies, so as to ensure accuracy in expenses being billed and translate to correct line items on required reporting documents to funding sources
• Assist Manager of Contract Budget Reporting with the preparation and review of financial reports (PERS) for funding agencies

Education Requirement(s)

• Associate Degree in Finance, Accounting, Economics, Business, or Public Administration

Experience Requirement(s)

• 2+ years related experience for a non-profit Organization
• Experience working with cross-functional and inter-department teams

Required Knowledge, Skills, & Abilities

• Detail-oriented mindset, with a focus on accuracy and quality in all tasks performed
• Proficient in using productivity tools and software, such as MS Office Suite, Google Docs
• Ability to work with minimal supervision, take initiative, and problem-solve
• Ability to collaborate with others within a team environment

Work Environment & Physical Demands

• May be required to walk up and down stairs, lift or move objects/materials as needed
• Work hours will be consistent Monday through Wednesday during regular business hours

At time of offer and acceptance, the job requires safety and security clearances through the Department of Education and Department of Health.

New York Edge is an Equal Opportunity/Affirmative Action Employer. We encourage candidates from all backgrounds and communities to apply.

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.