Billing Specialist

The Phoenix Group; New York (NY); On-site; USD 55,000 - 110,000; Full time

Job summary

A global law firm seeks a detail-oriented Legal Billing Specialist in Florham Park, NJ. The role involves managing the billing process, ensuring invoice accuracy, and requires strong analytical skills and attention to detail. Applicants should provide excellent communication and organizational abilities, alongside a Bachelor’s degree and at least 5 years of relevant experience.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• At least 5 years of legal billing experience required.
• Ability to prioritize tasks in a fast-paced environment.
• Self-motivated and team-oriented.

Responsibilities

• Manage the end-to-end billing process, ensuring accuracy of invoices.
• Prepare and generate complex client invoices using Aderant.
• Monitor and address invoice rejections and inquiries proactively.

Skills

Analytical Skills

Attention to Detail

Communication Skills

Organizational Skills

Problem-solving Abilities

Education

Bachelor’s Degree in Accounting, Finance, or related field

Tools

Aderant

Prebill Viewer

E-Billing Hub

Microsoft Excel

Job description

Direct message the job poster from The Phoenix Group

Our client, a global law firm, is seeking a Legal Billing Specialist to join their team in Florham Park, NJ!

Position Summary

The Legal Billing Specialist plays a critical role in managing the end-to-end billing process, ensuring invoices are accurate, aligned with client billing requirements, and submitted promptly. This position requires strong analytical skills, keen attention to detail, and clear communication to collaborate effectively with attorneys, clients, and internal teams.

Key Responsibilities

• Review and edit prebills using Prebill Viewer and Aderant in response to attorney instructions.
• Prepare and generate a high volume of complex client invoices through Aderant.
• Ensure all invoices adhere to client billing guidelines and include the necessary supporting documentation prior to submission.
• Submit electronic bills via E-Billing Hub, ensuring all supporting documents are attached.
• Monitor and promptly address invoice rejections, reductions, and appeals.
• Respond to client and internal billing inquiries in a timely and professional manner.
• Assist with special projects and generate ad hoc reports as requested.

Qualifications:

• Strong verbal and written communication skills with a professional demeanor.
• Ability to prioritize tasks and adapt to a high-volume, fast-paced environment.
• Self-motivated and able to work independently with minimal supervision, while also collaborating effectively in a team.
• Exceptional organizational skills and attention to detail, with the ability to handle multiple deadlines simultaneously.
• Analytical mindset with strong problem-solving abilities.
• Proactive in identifying and resolving billing issues.
• Capable of working under pressure to meet tight deadlines.
• Ability to build and maintain positive relationships across all levels of the organization.

Education & Experience

• Bachelor’s degree in Accounting, Finance, or related field—or equivalent work experience.
• At least 5 years of legal billing experience required.

Technology

• Experience with Aderant or Elite/3E, Prebill Viewer, E-Billing Hub, and BillBlast preferred.
• Proficiency in Microsoft Excel is required.

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Law Practice, Legal Services, and Professional Services

Referrals increase your chances of interviewing at The Phoenix Group by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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