Billing Specialist

Whitestone-Associates; New Jersey; On-site; USD 35,817 - 44,083; Full time

Benefits offered by this job

Employee Stock Ownership Program (ESOP

Medical Insurance

Vision Insurance

Flexible Spending Accounts

401K Plans with Company Match

Disability Insurance

Life & AD&D Insurance

AFLAC Insurance

Pet Insurance

Identity Theft Protection

Group Legal Plan

Corporate Discount Programs

EAP

Job summary

Whitestone Associates, Inc. is seeking an organized in-office accounting support specialist to manage monthly invoicing and accounts receivable processes.

You will handle client invoicing, AR collections, dispute resolution, and regular reporting while coordinating with the finance team. Prior experience in professional services, proficiency with MS Office (Outlook and Excel), and the ability to learn quickly are preferred; Deltek Vantagepoint experience is a plus.

Qualifications

• 1 year of experience in accounts or office support.
• Some college experience preferred but not required.
• Experience in professional services managing time and billing preferred.
• Excellent written and verbal communication skills.
• Proficiency with MS Office, including Outlook and Excel.
• Ability to learn new skills and software quickly.
• Experience with Deltek Vantagepoint a plus.

Responsibilities

• Generating monthly service invoicing.
• Client contact for accounts receivable collection purposes.
• Invoicing/collection dispute resolution; and
• Weekly and monthly invoicing and accounts receivable reporting.

Skills

Communication

Time management

Learn new skills quickly

Education

Some college

Tools

Deltek Vantagepoint

MS Office (Outlook, Excel)

Job description

Whitestone Associates, Inc. is a 100% employee-owned Geotechnical and Environmental consulting firm with offices throughout the eastern United States. We are committed to building a collaborative team environment where employee-owners are encouraged to grow professionally, take on meaningful responsibility, and contribute to the continued success of the organization.

This is a fully in-office, on-site position.

Key Responsibilities

• Generating monthly service invoicing;
• Client contact for accounts receivable collection purposes;
• Invoicing/collection dispute resolution; and
• Weekly and monthly invoicing and accounts receivable reporting.

Qualifications

• Minimum of 1 year of experience account or office support function;
• Some college experience preferred, but not required;
• Experience in professional services managing time and billing preferred;
• Excellent written and verbal communication skills;
• Proficiency with MS office, including Outlook and Excel;
• Ability to learn new skills and software quickly; and
• Experience with Deltek Vantagepoint a plus.

Higher compensation than the amount listed below may be offered commensurate with experience and qualifications.

Hourly Pay Range

$26 - $32 USD

Benefits eligibility is dependent on full-time employment status.

• Whitestone's Employee Stock Ownership Program (offered at no cost to each eligible employee)
• Medical Insurance
• Vision Insurance
• Health & Dependent Care Flexible Spending Accounts
• Traditional & Roth 401K Plans with Company Match
• Long Term & Short Term Disability Insurance
• Company-Sponsored Life & AD&D Insurance
• Multiple AFLAC Insurance Products
• Pet Insurance
• Identity Theft Protection
• Group Legal Plan
• Multiple Corporate Discount Programs
• Employee Assistance Program (EAP)

Whitestone Associates, Inc. is an Equal Opportunity Employer and does not tolerate unlawful discrimination in its employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, age, disability, protected veteran status, or any other status protected by applicable federal, state, or local law. Whitestone does not tolerate harassment or discrimination based on any protected characteristic. All complaints of harassment are taken seriously and will be investigated promptly and thoroughly.