Billing Coordinator- White Plains, New York

ADERANT EXPERT USERS COMMUNITY INC; City of White Plains (NY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k) match

Generous PTO plan

Access to corporate discount plans

Job summary

ADERANT EXPERT USERS COMMUNITY INC is seeking a full-time Billing Coordinator in White Plains, New York. This role involves supporting billing operations, ensuring accuracy in invoicing, and maintaining communication with clients and attorneys. Candidates should possess excellent communication and analytical skills, with proficiency in Microsoft Office and knowledge of bookkeeping procedures. The position offers a flexible, hybrid work arrangement along with a comprehensive benefits package, including a salary range of $60,000 to $70,000 USD depending on qualifications.

Qualifications

• Excellent verbal and written communication skills are crucial.
• Strong analytical and problem-solving abilities are needed.
• College degree required, with relevant work experience preferred.

Responsibilities

• Support all billing operations of the firm.
• Utilize accounting software for billing duties.
• Communicate with clients about billing inquiries.
• Review and analyze rejected invoices.

Skills

Excellent verbal and written communication skills

Excellent interpersonal and customer service skills

Strong analytical, problem-solving skills

Excellent time management skills

Ability to function well in a high-paced environment

Proficiency in Microsoft Office applications

Knowledge of bookkeeping procedures

Proficiency in basic accounting principles

Knowledge of iManage

Education

College graduate with internship/work experience

Tools

iManage

e-billing middleware sites

AS400 system

Job description

Billing Coordinator – White Plains, New York

Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing teamwork, collaboration, client service, and innovation. If you are a motivated professional looking for a long‑term fit where you can grow in a role and will be valued and empowered, then we invite you to apply to our Billing Coordinator position in our White Plains, NY Office.

This position offers a flexible, hybrid working arrangement.

Key Responsibilities

• Supporting all billing operations of the firm
• Utilizing accounting and payables software programs to perform duties and responsibilities
• Ensuring that all tasks and duties completed are done within the firm’s set guidelines and policies
• Accurately and timely completing assignments
• Communicating with claims examiners and clients regarding billing inquiries
• Researching and responding to inquiries from attorneys and support staff
• Displaying a positive, high‑energy attitude within our team environment
• Reviewing and editing pre‑bills in response to attorney and support staff requests
• Executing complex bills (e.g., multiple discounts, split‑party billing, preparation of electronic bills)
• Creating, printing and verifying the accuracy of invoices prepared for clients
• Reviewing and verifying the accuracy of supporting documentation as required
• Assisting with obtaining information required for e‑billing and liaising with e‑billing coordinators
• Reviewing and analyzing rejected invoices and assisting with their resolution
• Recording and tracking of retainer funds as directed by attorney
• Assistance with the creation and distribution of daily, weekly, monthly reports
• Assisting with year‑end closing and reporting as required
• Assisting with special projects on various issues as needed

Qualifications

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Strong analytical, problem‑solving and productivity skills
• Excellent time management skills and the ability to work flexible hours to meet deadlines
• Ability to function well in a high‑paced environment with shifting priorities
• Ability to maintain confidentiality, and to exercise discretion and good judgment
• Proficiency in Microsoft Office applications
• Knowledge of bookkeeping procedures (posting, balancing, debits/credits and journal entries)
• Proficiency in basic accounting principles and the ability to perform mathematical functions
• Knowledge of iManage document management software a plus, but not mandatory
• Knowledge of e‑billing middleware sites is a plus, but not mandatory
• Knowledge of AS400 system is a plus, but not mandatory
• College graduate with internship/work experience

This position is considered full‑time and therefore qualifies for benefits including a 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Final salary wages offered may be outside of this range based on experience, education, licensure, certifications, geographic location, market demands, or other reasons.

Salary Range: $60,000 – $70,000 USD

Benefits

• Outstanding benefits package, including 401(k) match and generous PTO plan
• Ample opportunities for professional development and advancement
• Access to corporate discount plans and other benefits

Employment is based on merit, qualifications, and competence. No discrimination on race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or obligation to serve in the uniformed services, or any other characteristic protected by law.