Billing Specialist

Clark Associates; Lancaster (Lancaster County); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Billing Specialist to manage invoicing and billing processes. This role involves collaborating with project managers and senior management to ensure accurate billing and financial reporting. The ideal candidate will have a background in construction billing, strong communication skills, and proficiency in MS Office. Join a dynamic team that values growth and improvement, while enjoying benefits like medical coverage, paid leave, and wellness incentives. This is a fantastic opportunity to advance your career in a supportive environment.

Benefits

Medical, Vision, Dental

PTO, Paid Maternity & Parental Leave

Life Insurance, Disability

Dependent Care FSA, 401(k) matching

Employee Assistance, Wellness Incentives

Company Discounts

On-Site Fitness Centers

Dog-friendly Offices

Qualifications

• 1-3 years of construction-related billing experience required.
• Associate degree in accounting or business preferred.

Responsibilities

• Compile and process monthly project invoices including AIA style.
• Assist with contract administration and financial projections.

Skills

Construction Billing Experience

Communication Skills

Time Management

Analytical Skills

Problem-Solving Skills

Education

Associate Degree in Accounting

Business Degree

Tools

MS Office (Outlook, Word, Excel)

Contract Billing Systems

Job description

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Job Summary

This position is responsible for preparing contract invoices, reviewing billing discrepancies, and ensuring accurate and timely billings to customers according to specifications. Interdepartmental collaboration, effective time management, and strong communication skills are essential. Candidates should have 1-3 years of construction billing experience.

Responsibilities

1. Compile, track, and process monthly project invoices, including AIA style, standard invoices, and third-party system billings.
2. Provide invoice support and respond to customer or general contractor inquiries to finalize invoices by month-end.
3. Identify, prepare, and track project customer deposits, design, or specialty billings.
4. Assist Senior Management with contract administration, cost control, and financial projections.
5. Assist with lien waiver, preliminary notice, bond notice filings, or periodic billing, as required.
6. Support invoice, project, or billing inquiries from Accounts Receivable, Project Management, or other stakeholders.
7. Participate in monthly work-in-process and retention billing meetings.
8. Work closely with Project Managers and Management to understand contract and billing terms and status.
9. Compile project completion financial reports.
10. Perform ad hoc analyses and reporting as needed.

Physical Requirements

• Work is performed sitting/standing and interfacing with a computer.
• Effective communication using speech, vision, and hearing is required.
• Regular use of hands for grasping and manipulation.
• Occasional bending, squatting, crawling, climbing, and reaching.
• Ability to lift, carry, push, or pull up to 50 lbs occasionally.

Experience & Education

Minimum of 1-3 years of construction-related billing experience. An associate degree in accounting or business is preferred.

Desired Traits

• Strong interpersonal skills for working with internal and external customers.
• Self-motivated and driven to grow and improve processes.
• Ability to work independently and within a team.
• Proficiency in MS Office (Outlook, Word, Excel) and familiarity with contract billing systems.
• Strong analytical and problem-solving skills.
• Adaptability, diplomacy, and emotional intelligence.
• Attention to detail and ability to work accurately at a fast pace.

Company Overview

A food service equipment contractor fulfilling orders for daily supplies, replacement equipment, and new product rollouts for kitchens.

Benefits

• Medical, Vision, Dental
• PTO, Paid Maternity & Parental Leave
• Life Insurance, Disability
• Dependent Care FSA, 401(k) matching
• Employee Assistance, Wellness Incentives
• Company Discounts, AT&T & Verizon Discounts
• Bonus Opportunities

Available at HQ Locations Only, with amenities like On-Site Fitness Centers and Dog-friendly Offices.

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Accounting/Auditing and Finance
• Industries: Wholesale

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