Billing Specialist

Mainline Services, LLC; Kansas City (MO); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive Compensation

Health, Dental, Vision Insurance

Paid time off

401k with generous match

Company Paid Life Insurance

Employee Assistance Program

Employee Referral Bonus

Job summary

A railroad maintenance services vendor is seeking an experienced Billing Specialist to manage invoicing processes. Key responsibilities include reviewing Daily Work Reports, preparing customer invoices, and resolving billing queries. The ideal candidate will be detail-oriented and possess strong communication skills. Benefits include competitive compensation, health insurance, and 401k with a company match. Position is full-time based in Kansas City, MO, with occasional overtime and emergency dispatch requirements.

Qualifications

• Experience in railroad or construction industry preferred.
• Ability to learn railroad billing portals and invoicing systems quickly.
• Comfort reviewing Daily Work Reports for accurate billing.

Responsibilities

• Review Daily Work Reports for accuracy and completeness.
• Prepare and submit customer invoices according to contract terms.
• Communicate with supervisors to resolve billing questions.

Skills

Detail-oriented

Strong communication skills

Time-management

Organizational skills

Job description

3 days ago Be among the first 25 applicants

Mainline Services is a railroad maintenance and emergency services vendor providing contract services to multiple rail lines throughout the United States. The organization prides itself on safety, professionalism, and operational excellence.

Mainline Services is seeking an experienced Billing Specialist to join our team. The Billing Specialist is responsible for performing clerical and administrative functions related to billing work performed by the organization. This position reports directly to the Billing Manager and supports accurate, timely, and compliant invoicing.

What You Will Be Doing

• Review Daily Work Reports (DWRs) for accuracy, completeness, and billable scope under the guidance of the Billing Manager
• Prepare and submit customer invoices in accordance with established contract terms, rate sheets, and billing procedures
• Verify invoices against assigned Purchase Orders (POs), ensuring correct job numbers, cost codes, and billing limits
• Track assigned unbilled work and escape missing information or delays to the Billing Manager
• Communicate with field supervisors and project teams to resolve billing questions or missing backup
• Maintain organized and complete billing documentation to support invoice approval and audit requirements

Who We Are Looking For

• An organized and detail-oriented individual with experience or the ability to quickly learn railroad billing portals and customer-specific invoicing systems
• One year or more experience in the railroad or construction industry preferred, but not required
• Comfort reviewing Daily Work Reports (DWRs) and supporting accurate labor, equipment, and expense billing
• A dependable team player who can manage multiple assigned jobs while meeting billing deadlines
• Strong attention to detail with a high level of accuracy
• Strong communication skills with the ability to follow up with field personnel, project teams, and internal departments
• Ability to work well under direction and escape questions or discrepancies as needed
• Ability to work independently and collaboratively in a fast-paced environment
• Strong time-management, organizational, and problem-solving skills

Physical Demands

Sitting, standing, walking, occasional lifting and carrying of office supplies weighing up to 20 pounds

Expected Hours of Work and Travel

Full-time, Monday through Friday, with overtime or after-hours work as needed. Must be available for emergency dispatch and on-call rotation. Reliable transportation and valid insurance required for local travel to worksites and equipment yards.

Work Authorization

Must be authorized to work in the United States.

EEO Statement

Mainline Services LLC is an equal opportunity employer. Employment decisions are based on merit and business needs and not on race, color, citizenship status, national origin, ancestry, gender, sexual orientation, age, weight, religion, creed, physical or mental disability, marital status, veteran status, political affiliation, or any other factor protected by law.

Company Offered Benefits:

• Competitive Compensation
• Benefits start first of the month following hire - Health, Dental, Vision, Disability
• Paid time off - Accrual starts Day 1
• 401k with generous company match
• Company Paid Life Insurance
• Mainline observes eight holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Friday After Thanksgiving, Christmas Eve, and Christmas Day
• Employee Assistance Program
• Employee Referral Bonus Program

Referrals increase your chances of interviewing at Mainline Services, LLC by 2x

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