Billing Specialist

Maxim-Crane-Work; Indianapolis (IN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance from day one

Dental and vision plans

Paid vacation

Paid holidays

Paid sick time

Parental leave

401(k) with company match

Job summary

Maxim Crane Works, L.P. in Indianapolis seeks a Billing Specialist to accurately perform billing processes and support accounts for assigned locations. You will enter, extract, and compile records such as timecards, orders and invoices to ensure timely billing.

Ideal candidates have at least 2 years of billing experience, strong MS Office skills, and the ability to communicate clearly with internal teams. This role offers benefits and a stable construction industry environment.

Qualifications

• Moderate level communication skills; able to read and write simple correspondence and present information in one-on-one and small group settings.
• Strong organizational skills and attention to detail.
• Ability to work with MS Office tools (Word, Excel, PowerPoint).

Responsibilities

• Enter, extract, and compile records to support customer billing (timecards, purchase orders, invoices, sales tickets).
• Assist with preparation of invoices to customers.
• Post transactions to customer accounting records and ensure accurate information for follow-up on outstanding invoices.
• Support department functions and perform general clerical duties as needed.

Skills

Communication

Organizational skills

Interpersonal skills

MS Office

Education

High school diploma

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Job Description

Purpose:

Following Maxim established policies and procedures the Billing Specialist accurately and reliably performs the billing process and handles related accounts and documents for assigned locations.

Duties & Responsibilities:

• Efficiently use various computer systems and tools to enter, extract, and compile the necessary records to support customer billing, such as timecards, purchase orders, invoices, sales tickets, etc.
• Assist with the preparation of invoices to customers.
• Post transactions to customer accounting records.
• Ensure fellow team members have the necessary and accurate information to follow-up on outstanding invoices.
• Learn other aspects of the department functions to provide support as needed.
• Performs filing and other general clerical office duties
• Performs other duties as assigned or required

What are the perks?

• We are proud to offer day one eligibility for medical, dental and vision plans.
• We also offer paid vacation, paid holidays, paid sick time, paid parental leave, and 401(k) plans with company match made every pay period.
• Maxim has other great offerings including life insurance, AD&D, flex and health savings accounts, wellness programs, critical illness and accident plans, and short-term and long-term disability, plus employee discounts.
• Additionally, we provide opportunities to expand your skillset and knowledge base.

Why Maxim?

Our work impacts our local communities, helping transform where people live, work and play. You'll be a part of some of the biggest, most high-profile construction sites across the country and have the opportunity to support our coast-to-coast team across 60 branches in the United States.

Education:

• High school diploma, GED, or equivalent certification required

Experience:

• 2+ years' experience performing billing and/or account reconciliation

Knowledge/Skills:

• Moderate level communication skills - must be able to read and comprehend simple instructions, short correspondence and memos and the ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization
• Advanced level organizational skills
• Advanced level interpersonal and problem-solving skills
• Moderate level knowledge of MS Office including Word, Excel, and PowerPoint

Physical Demands:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to walk, use hands to finger; handle or feel; and kneel; crouch; or crawl; and talk; or hear; push and/or pull; reach; bend and/or stoop. The employee may occasionally lift and/or move up to 25 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is in a typical office setting.

Maxim is an equal opportunity employer and does not discriminate against employees or applicants for employment based on their race, color, religion, creed, sex, national origin or ancestry, age, sexual orientation, disability, genetic information or veteran status, as those terms are defined under applicable laws, or any other characteristic protected by law.

Maxim Crane Works, L.P. is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions. All information provided will be kept separate from your expression of interest. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.