Billing Specialist

Maxim Crane Works, LP; Charlotte (NC); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Day one medical, dental & vision

Paid vacation

Paid holidays

Paid sick time

Paid parental leave

401(k) with company match

Life insurance

AD&D

Health savings accounts

Wellness programs

Employee discounts

Job summary

Maxim Crane Works, LP is seeking a Billing Specialist to accurately handle the billing process for assigned locations. You will enter and verify timecards, POs, invoices, and tickets, ensuring precise calculations and timely postings to customer accounts.

Main duties include supporting invoice preparation, maintaining records, and assisting the team with follow-up on outstanding balances. Office-based role with standard business hours.

Qualifications

• High school diploma, GED, or equivalent certification.
• 2+ years' billing or account reconciliation experience.
• Proficient in MS Office; able to write simple correspondence.

Responsibilities

• Enter, extract, and compile records to support customer billing (timecards, purchase orders, invoices, sales tickets).
• Accurately calculate amounts due and assist with invoice prep.
• Post transactions to customer accounting records and ensure information is available for follow-up on outstanding invoices.
• Learn other departmental tasks to provide coverage as needed.
• Perform filing and other general clerical duties.
• Perform other duties as assigned or required.

Skills

Communication skills

MS Office

Organizational skills

Interpersonal skills

Problem-solving

Education

High school diploma or GED

Tools

MS Office Suite

Job description

PURPOSE

Following Maxim established policies and procedures the Billing Specialist accurately and reliably performs the billing process and handles related accounts and documents for assigned locations.

PURPOSE

Following Maxim established policies and procedures the Billing Specialist accurately and reliably performs the billing process and handles related accounts and documents for assigned locations.

DUTIES & RESPONSIBILITIES

• Efficiently use various computer systems and tools to enter, extract, and compile the necessary records to support customer billing, such as timecards, purchase orders, invoices, sales tickets, etc.
• Accurately calculate amounts due.
• Assist with the preparation of invoices to customers.
• Post transactions to customer accounting records.
• Ensure fellow team members have the necessary and accurate information to follow-up on outstanding invoices.
• Learn other aspects of the department functions to provide support as needed.
• Performs filing and other general clerical office duties
• Performs other duties as assigned or required

What are the perks?

We are proud to offer day one eligibility for medical, dental and vision plans. We also offer paid vacation, paid holidays, paid sick time, paid parental leave, and 401(k) plans with company match made every pay period. Maxim has other great offerings including life insurance, AD&D, flex and health savings accounts, wellness programs, critical illness and accident plans, and short-term and long-term disability, plus employee discounts. Additionally, we provide opportunities to expand your skillset and knowledge base.

Why Maxim?

Our work impacts our local communities, helping transform where people live, work and play. You'll be a part of some of the biggest, most high-profile construction sites across the country and have the opportunity to support our coast-to-coast team across 60 branches in the United States.

Education

• High school diploma, GED, or equivalent certification required

Experience

• 2+ years' experience performing billing and/or account reconciliation

Knowledge/Skills

• Moderate level communication skills - must be able to read and comprehend simple instructions, short correspondence and memos and the ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization
• Advanced level organizational skills
• Advanced level interpersonal and problem-solving skills
• Moderate level knowledge of MS Office including Word, Excel, and PowerPoint

Physical Demands

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to walk, use hands to finger; handle or feel; and kneel; crouch; or crawl; and talk; or hear; push and/or pull; reach; bend and/or stoop. The employee may occasionally lift and/or move up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is in a typical office setting.

Maxim is an equal opportunity employer and does not discriminate against employees or applicants for employment based on their race, color, religion, creed, sex, national origin or ancestry, age, sexual orientation, disability, genetic information or veteran status, as those terms are defined under applicable laws, or any other characteristic protected by law.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled