Billing Specialist

PowerGrid Services, LLC; Hartselle (AL); On-site; USD 42,000 - 64,000; Full time

Job summary

PowerGrid Services, LLC is seeking a Billing Specialist to manage time entry, generate invoices, and maintain accurate accounts receivable data. You will prepare WIP, Retention, and Budget reports for supervisor and executive staff, while ensuring accurate documentation and confidentiality.

The role requires attention to detail, strong analytical skills, and the ability to work independently in an office setting. Prior experience with customer contracts is preferred.

Qualifications

• High School Diploma or equivalent; Associate’s or Bachelor’s degree in Accounting or related field preferred.
• Previous experience with customer contracts preferred.
• Understanding of Basic Accounting Principles
• General knowledge of Microsoft Office Suite.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to work independently with minimal supervision.
• Ability to maintain strict confidentiality.

Responsibilities

• Enter time entries and create invoices for designated customers.
• Submit invoices with back-up documentation and notify supervisor after review.
• Review aged AR and note customer communications to assist supervision and executives.
• Follow up with customers on aged invoices to expedite payment.
• Prepare WIP, Retention, and Budget reports for management review.
• Maintain confidentiality of customer information and company data.
• Process production invoices when required and coordinate with submitters.
• Document method of submission of invoices to customers and track status.

Skills

Time entry

Invoicing

AR management

Data analysis

Confidentiality

Attention to detail

Organizational skills

Problem-solving

Communication

Education

High School Diploma

Accounting degree preferred

Tools

Microsoft Office Suite

Job description

The Billing Specialist is responsible for time entry and creating and submitting invoices for designated customers . This position is also responsible for supplying accurate and updated AR information, and completing WIP, Retention , and Budget reports for supervisor and executive staff review .

Job Duties and Responsibilities

Have an understanding of c ustomer contracts in order to facilitate time entry in an effort to invoice c ustomers correctly.

Maintain d ata e ntry requirements by following data program techniques and procedures .

Process production, if required , following up with the person(s) responsible for submitting the production as needed .

Create invoices as required by the c ustomer.

Review invoices prior to subm ission to Supervisor for errors; deliver to Supervisor for review and approval .

Submit approved invoices to the c ustomer in the method required, to include all required back up documentation . Documenting method of submission of invoices to Customer.

Review Aged AR, verifying the c ustomer received invoices in a good order. Note any contact or discussion with the c ustomer. Note all pertinent information on Aged AR in order to facilitate correct information to Supervision, Executive Team or Customer as needed.

Follow up with the c ustomer on aged invoices providing any necessary information in order to expedite payment.

Maintain c ustomer confidence and protect operations by keeping information confidential

Complete WIP reports verifying status of jobs, following up with responsible field personnel as needed, for review by Department Manager for submission to Executive Team.

Review Retention report, as needed, making notes as to the status of job and expected retention invoice date on completed work.

Complete Budget Report for executive staff review.

Requirements

High School Diploma or equivalent required . Prefer Associate’s or Bachelor’s degree in Accounting or other Business related field.

Previous experience with customer contracts preferred.

Understanding of Basic Accounting Principles

General knowledge of Microsoft Office Suite.

Excellent attention to detail and accuracy.

Strong analytical and problem-solving skills.

Ability to work independently with minimal supervision.

Ability to maintain strict confidentiality.

Excellent organization and time management skills.

High level of professionalism and integrity.

Excellent leadership and management skills.

Ability to make decisions.

Ability to process and analyze data.

Working Conditions

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards .

Consists of sedentary work . Ability to lift up to 10 pounds .

Substantial movements of the hands, wrists, and/or fingers.

Required to have close visual acuity to perform activities such as preparing and analyzing data and figures or viewing a computer screen.

Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as requested to meet the ongoing needs of the organization.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.